Administrative Assistant III

BHS; Jeffersontown (KY); On-site; USD 40,000 - 52,000; Full time

Job summary

Baptist Health in Louisville, KY is seeking an Administrative Assistant III to join our team. The role supports executives, manages calendars, coordinates meetings, and handles confidential administrative duties across the department.

Responsibilities include preparing PowerPoint presentations, tracking deliverables, processing contracts, managing office supplies, coordinating tasks for in-office and remote staff, and planning department events.

Qualifications

• High School/GED required.
• Five years of job-related experience.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint), email management, and scheduling tools.

Responsibilities

• Clerical duties and support for day-to-day activities.
• Support meetings: scheduling, minutes, follow‑ups, agendas.

Skills

MS Office suite

Email management

Scheduling tools

Education

High School/GED

Five years job-related experience

Job description

Summary

Clerical duties (must be able to use full suite of microsoft products), support key meetings (scheduling, minutes, follow up, develop agendas), tracking for supply chain (rebates, vendor credits, credit cards, WEX fuel cards, vehicle fleet), development of power point presentations, process contracts for execution, manage office supplies/computer equipment/work from home and in office worker needs, plan department events, sundry other task as needed.

Job Description:

_ Baptist Health is looking for an Administrative Assistant III to join our team in Louisville, KY! _

Maintains a close and highly responsive working relationship with the day-to-day activities of the department executive. Administratively supports the activities of the department’s Associate Vice Presidents, System Directors, and Manager when applicable. Utilizes office skills and tools, including Microsoft Office Suite of products. Has the ability to assume responsibility without direct supervision.

Performs work of a highly confidential nature; makes decisions within the scope of authority; and relieves the Department Executive of designated administrative duties. Demonstrates flexibility, initiative, and good judgment. Assists with project management tasks, such as monitoring timelines, tracking deliverables, and facilitating cross-functional collaboration. Motivated, diligent, industrious, and persistent in the workplace with the ability to multi-task in a changing environment while working at an agile pace to ensure optimal efficiency.

_ Qualifications: _

• High School/GED
• Five years job-related experience.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint), email management, and scheduling tools

Baptist Health is an Equal Employment Opportunity employer.