Administrative Assistant III

BHS Baptist Healthcare System; Jeffersontown (KY); Presencial; USD 35.000 - 55.000; Jornada completa

Descripción de la vacante

Baptist Health in Louisville, KY seeks an Administrative Assistant III to support executives and departments. The role requires handling confidential tasks, coordinating calendars, and facilitating cross-functional projects with initiative and discretion.

Proficiency in Microsoft Office, email management, and scheduling tools is essential. The position involves planful event support, presentation development, and ensuring efficient office operations in a flexible, multi-tasking environment.

Formación

• High School/GED with five years of related experience.
• Strong proficiency with Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent email management and scheduling abilities.

Responsabilidades

• Provide clerical support and use the full Microsoft Office Suite.
• Coordinate and take meeting minutes; develop agendas and track action items.

Conocimientos

Microsoft Office

Email management

Scheduling tools

Educación

High School or GED

Descripción del empleo

Summary

Clerical duties (must be able to use full suite of microsoft products), support key meetings (scheduling, minutes, follow up, develop agendas), tracking for supply chain (rebates, vendor credits, credit cards, WEX fuel cards, vehicle fleet), development of power point presentations, process contracts for execution, manage office supplies/computer equipment/work from home and in office worker needs, plan department events, sundry other task as needed.

Job Description

Baptist Health is looking for an Administrative Assistant III to join our team in Louisville, KY! Maintains a close and highly responsive working relationship with the day-to-day activities of the department executive. Administratively supports the activities of the department’s Associate Vice Presidents, System Directors, and Manager when applicable. Utilizes office skills and tools, including Microsoft Office Suite of products. Has the ability to assume responsibility without direct supervision. Performs work of a highly confidential nature; makes decisions within the scope of authority; and relieves the Department Executive of designated administrative duties. Demonstrates flexibility, initiative, and good judgment. Assists with project management tasks, such as monitoring timelines, tracking deliverables, and facilitating cross-functional collaboration. Motivated, diligent, industrious, and persistent in the workplace with the ability to multi-task in a changing environment while working at an agile pace to ensure optimal efficiency.

Qualifications

• High School/GED Five years job-related experience.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint), email management, and scheduling tools

EEO Statement

Baptist Health is an Equal Employment Opportunity employer.

Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves. The Baptist Health family consists of 10 hospitals, employed and independent physicians, and more than 470 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics. Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana. Baptist Health also operates two joint venture hospitals: the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky with Deaconess Health System based in Evansville, Indiana, and the Baptist Health Rehabilitation Hospital, a 40-bed inpatient rehabilitation facility with Encompass Health, based in Birmingham, Alabama. Baptist Health employs more than 24,000 people in Kentucky and surrounding states. Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet® or Pathway to Excellence® designation for nursing excellence. Baptist Health’s employed provider network, Baptist Health Medical Group, has more than 1,820 employed providers offering care in 78 specialties, including approximately 862 physicians and 958 advanced practice clinicians. Baptist Health’s physician network also includes more than 2,000 independent physicians.

EEO Statement: Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to race, color, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team. Please note that Baptist Health is a drug-free workplace and employment with Baptist Health is subject to post offer, pre-employment drug testing.

Notice of nondiscrimination and accessibility to services

Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call 800.648.6057. For TDD to voice, call 800.648.6056.

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