Administrative Assistant III

Baptist Healthcare System; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

Baptist Health in Louisville, KY is seeking an Administrative Assistant III to join our team. This role supports the department executives, handles confidential information, and uses the Microsoft Office suite daily.

You will schedule meetings, prepare agendas, take minutes, track timelines, assist with contracts, and coordinate with cross-functional teams. The position requires strong organization, discretion, and the ability to multi-task in a fast-paced hospital environment.

Qualifications

• High School/GED
• Five years job-related experience.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint), email management, and scheduling tools

Responsibilities

• Provide administrative support to department executives (AVPs, System Directors and Manager) as needed.
• Schedule meetings, take minutes, follow up and develop agendas.
• Utilize Microsoft Office Suite for documents, presentations, and communications.
• Assist with project management tasks: monitor timelines, track deliverables and facilitate cross-functional collaboration.
• Manage office supplies, equipment, and coordinate in-office and work-from-home needs, events and sundry tasks.

Skills

Microsoft Office

Email management

Scheduling tools

Confidentiality

Education

High School/GED

Tools

Microsoft Office Suite

Job description

Summary

Clerical duties (must be able to use full suite of microsoft products), support key meetings (scheduling, minutes, follow up, develop agendas), tracking for supply chain (rebates, vendor credits, credit cards, WEX fuel cards, vehicle fleet), development of power point presentations, process contracts for execution, manage office supplies/computer equipment/work from home and in office worker needs, plan department events, sundry other task as needed.

Job Description:

Baptist Health is looking for an Administrative Assistant III to join our team in Louisville, KY! Maintains a close and highly responsive working relationship with the day-to-day activities of the department executive. Administratively supports the activities of the department's Associate Vice Presidents, System Directors, and Manager when applicable. Utilizes office skills and tools, including Microsoft Office Suite of products. Has the ability to assume responsibility without direct supervision. Performs work of a highly confidential nature; makes decisions within the scope of authority; and relieves the Department Executive of designated administrative duties. Demonstrates flexibility, initiative, and good judgment. Assists with project management tasks, such as monitoring timelines, tracking deliverables, and facilitating cross-functional collaboration. Motivated, diligent, industrious, and persistent in the workplace with the ability to multi-task in a changing environment while working at an agile pace to ensure optimal efficiency.

Qualifications

• High School/GED
• Five years job-related experience.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint), email management, and scheduling tools

Baptist Health is an Equal Employment Opportunity employer.