Senior Administrative Assistant - Exec Support & Projects

Baptist Healthcare System; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

Baptist Health in Louisville, KY is seeking an Administrative Assistant III to join our team. This role supports the department executives, handles confidential information, and uses the Microsoft Office suite daily.

You will schedule meetings, prepare agendas, take minutes, track timelines, assist with contracts, and coordinate with cross-functional teams. The position requires strong organization, discretion, and the ability to multi-task in a fast-paced hospital environment.

Qualifications

• High School/GED
• Five years job-related experience.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint), email management, and scheduling tools

Responsibilities

• Provide administrative support to department executives (AVPs, System Directors and Manager) as needed.
• Schedule meetings, take minutes, follow up and develop agendas.
• Utilize Microsoft Office Suite for documents, presentations, and communications.
• Assist with project management tasks: monitor timelines, track deliverables and facilitate cross-functional collaboration.
• Manage office supplies, equipment, and coordinate in-office and work-from-home needs, events and sundry tasks.

Skills

Microsoft Office

Email management

Scheduling tools

Confidentiality

Education

High School/GED

Tools

Microsoft Office Suite

Job description

Baptist Health in Louisville, KY is seeking an Administrative Assistant III to join our team. This role supports the department executives, handles confidential information, and uses the Microsoft Office suite daily.

You will schedule meetings, prepare agendas, take minutes, track timelines, assist with contracts, and coordinate with cross-functional teams. The position requires strong organization, discretion, and the ability to multi-task in a fast-paced hospital environment.