Administrative Assistant II, Substitute Office

Cypress-Fairbanks Independent School District; Cypress (TX); On-site; USD 33,000 - 40,000; Full time

Job summary

Cypress-Fairbanks Independent School District is seeking an Administrative Assistant II, Substitute Office, to support the Human Resources team in Cypress, Texas. The role focuses on managing the Substitute Office, handling a high volume of inquiries, and maintaining accurate personnel records for substitutes and temporary staff.

The ideal candidate will have a high school diploma or GED and at least 3 years of administrative or HR experience, with strong MS Word/Excel/PowerPoint skills and a

Qualifications

• High school diploma or GED required.
• 3 years of admin secretarial or HR experience.
• Proficient with MS Word, Excel, PowerPoint.
• Ability to quickly learn HR software.
• Experience with databases and reporting tools.
• Ability to work with diverse individuals and maintain confidentiality.
• Strong written and oral communication and organizational skills.

Responsibilities

• Manage daily operations of the Substitute Office and handle high volumes of calls and emails.
• Assist with daily management of the District’s Frontline Absence Management System.
• Maintain badge printing and supply management.
• Maintain personnel files, including transcripts and certifications.
• Prepare and secure reports and records for staff.
• Coordinate substitute-related training and recruit efforts.

Skills

MS Word

MS Excel

PowerPoint

Data entry

Confidentiality

Education

High school diploma or GED

Tools

Frontline Absence Management

Job description

Administrative Assistant II, Substitute Office

Cypress-Fairbanks Independent School District HUMAN RESOURCES - Cypress, Texas Open in Google Maps

Job Details

Job ID: 5986474

Application Deadline: Nov 16, 2026 11:59 PM (Central Standard Time)

Posted: Nov 09, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

Job Description

QUALIFICATIONS:

• High school diploma or GED equivalent.
• Three (3) years of administrative secretarial experience or three (3) years of experience in human resources.
• Proficient in the use of personal computer software such as Microsoft Word, Excel, and PowerPoint.
• Ability to quickly learn various Human Resources computer programs.
• Experience utilizing and maintaining a variety of databases with the ability to export data and reports from a variety of sources.
• Demonstrated ability to work with a wide range of individuals and complex issues.
• Demonstrated personal integrity and ability to maintain confidentiality.
• Ability to perform a variety of tasks and change assignments on short notice, with little or no direction.
• Ability to multitask various administrative activities.
• Strong and effective oral and written communication skills required.
• Strong organizational skills required.
• Strong decision-making skills to support the best interests of the district.

TERMS OF EMPLOYMENT:

244 days

SALARY/PAYGRADE:

$36,259 – CP5

Salary Range (based on experience) as set by the Board of Trustees for the school year.

ESSENTIAL FUNCTIONS:

• Manage and organize the daily operations of the Substitute Office and manage a high volume of calls and emails with the ability to prioritize appropriately
• Assist with the daily management of the District’s Frontline Absence Management System
• Maintain badge printing and supply management
• Maintain the personnel files of all substitutes and temporary workers, including, but not limited to, transcripts, teaching certification, paraprofessional certification, service records, onboarding documents, etc.
• Compile, maintain, file, and secure all physical/electronic reports, records, and other required documents for staff.
• Work collaboratively and maintain regular communication with the district’s campus/department substitute representatives.
• Manage the I-9 process for substitutes and temporary workers, including assisting new employees with initial completion, reverifications, and resolving issues.
• Monitor the Substitute Office email inboxes and correspondence.
• Coordinate and prepare for various substitute-related training
• Prepare and run reports.
• Maintain confidentiality of information.
• Assist with special projects as needed.
• Assist with organization of CFISD Career Fair and participate in substitute recruiting efforts.
• Promote and support the goals of the Human Resources department.
• Perform other duties as assigned by the director/assistant director of the Substitute Office.
• Regular and reliable attendance is an essential job function.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

APPLICATION INFORMATION:

Human Resources

Phone: [phone]

DEADLINE TO APPLY:

Until filled

Applications will be reviewed

Not all applicants will be interviewed

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.

Position Type: Full-Time

Salary: $36,259 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• Email: [e-mail]