Administrative Assistant II - Research & Outreach Support

The University of Alabama; Tuscaloosa (AL); On-site; USD 25,000 - 31,000; Full time

Job summary

The University of Alabama's Alabama Life Research Institute seeks an Administrative Assistant II to support operations and act as liaison. You will handle calls, emails, data entry, and routine budget monitoring, drafting communications on behalf of supervisors, and assist with Concur/Cash card tasks.

Must have strong written and verbal skills, be a reliable team member, and comply with UA policies. Background check required; valid driver license needed.

Qualifications

• High school diploma or GED with 2 years of administrative experience or an associate degree or higher.
• Exceptional written and verbal communication skills.
• Ability to submit routine accounting transactions and manage time efficiently.
• Team player with ability to handle all administrative matters in an office environment.
• Familiarity with UA administrative software such as Banner, Concur, PageUp.

Responsibilities

• Provide administrative support for unit operations and act as receptionist.
• Receive and route phone calls, emails, and guests; maintain files and data entry.
• Draft and send communications on supervisors' or department staff behalf.
• Reconcile P-Card/Concur for staff against departmental budget; monitor simple budgets.
• Operate standard office equipment and support AA II duties.

Skills

Excellent written communication

Verbal communication

Time management

Team player

Office administration

Education

High school diploma or GED

Associate degree or higher

Tools

Banner

Concur

PageUp

TouchNet

MyEverest

Alabama Research Management System

GATOPS

Fastlane

Cayuse

Job description

The University of Alabama's Alabama Life Research Institute seeks an Administrative Assistant II to support operations and act as liaison. You will handle calls, emails, data entry, and routine budget monitoring, drafting communications on behalf of supervisors, and assist with Concur/Cash card tasks.

Must have strong written and verbal skills, be a reliable team member, and comply with UA policies. Background check required; valid driver license needed.