Administrative Assistant II - 530846

The University of Alabama; Tuscaloosa (AL); In loco; USD 38.000 - 54.000; Tempo pieno

Descrizione del lavoro

The University of Alabama is seeking an Administrative Assistant II to support the BSW Program and unit operations in Tuscaloosa. This role handles reception, file management, and data entry while drafting communications on behalf of supervisors.

The position also involves budget-related tasks such as P-Card/Concur reconciliation and basic budget monitoring, with opportunities to contribute to quality improvement and undergraduate social work education delivery.

Competenze

• High school diploma or GED with two years of administrative experience, or an associate degree or higher.
• Knowledge of complex data systems.
• Bachelor's degree with two years of experience in higher education (preferred); supervisory experience.

Mansioni

• Provide administrative support for the operations of the unit.
• Act as office liaison/receptionist; receive and route phone calls, emails, and guests.
• Maintain files and enter data; draft communications on supervisor/department staff behalf.
• Reconcile P-Card/Concur for staff/faculty against departmental budget; budget monitoring/entry.
• Assist with quality improvement activities and undergraduate social work education delivery.

Conoscenze

Data systems knowledge

Formazione

High school diploma or GED

Associate's degree or higher

Descrizione del lavoro

Pay Grade/Pay Range: Minimum: $18.46 - Midpoint: $22.16 (Hourly N4)

Department/Organization: 224102 - Social Work

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Provides administrative assistance to the BSW Program Director. Assists with budget maintenance. Assists with quality improvement activities. Assists with undergraduate social work education delivery.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge: Knowledge of complex data systems.

Preferred Qualifications: Bachelor's degree and two (2) years of experience in higher education. Supervisory experience.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.

The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.