Administrative Assistant II - 530929

The University of Alabama; Tuscaloosa (AL); On-site; USD 25,000 - 31,000; Full time

Job summary

The University of Alabama's Alabama Life Research Institute seeks an Administrative Assistant II to support operations and act as liaison. You will handle calls, emails, data entry, and routine budget monitoring, drafting communications on behalf of supervisors, and assist with Concur/Cash card tasks.

Must have strong written and verbal skills, be a reliable team member, and comply with UA policies. Background check required; valid driver license needed.

Qualifications

• High school diploma or GED with 2 years of administrative experience or an associate degree or higher.
• Exceptional written and verbal communication skills.
• Ability to submit routine accounting transactions and manage time efficiently.
• Team player with ability to handle all administrative matters in an office environment.
• Familiarity with UA administrative software such as Banner, Concur, PageUp.

Responsibilities

• Provide administrative support for unit operations and act as receptionist.
• Receive and route phone calls, emails, and guests; maintain files and data entry.
• Draft and send communications on supervisors' or department staff behalf.
• Reconcile P-Card/Concur for staff against departmental budget; monitor simple budgets.
• Operate standard office equipment and support AA II duties.

Skills

Excellent written communication

Verbal communication

Time management

Team player

Office administration

Education

High school diploma or GED

Associate degree or higher

Tools

Banner

Concur

PageUp

TouchNet

MyEverest

Alabama Research Management System

GATOPS

Fastlane

Cayuse

Job description

Pay Grade/Pay Range:Minimum: $18.46 - Midpoint: $22.16 (Hourly N4)

Department/Organization:750801 - Alabama Life Research Institute

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Exercises discretion and judgement with limited oversight. Supports the Executive Director and other key individuals at ALRI to meet ALRI's educational, research and outreach activities and initiatives. Adheres to UA policies, schedules, and deadlines.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Additional Required Department Minimum Qualifications: Must have valid U.S. driver's license. Must be at least 19 years of age at time of hire and have an acceptable Motor Vehicle Report that is in compliance with University policies. Applicants under the age of 21 will have some driving restrictions.

Skills and Knowledge: Exceptional written and verbal communication skills. Ability to submit routine accounting transactions and the ability to organize work and time in an efficient manner. Works effectively in a team environment. Ability to handle all administrative matters in an office environment.

Preferred Qualifications: Relevant UA experience and advanced knowledge of UA administrative software applications such as Banner, Concur, PageUp, TouchNet, MyEverest, Alabama Research Management System, GATOPS, Fastlane, Cayuse.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity:The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegalposter.

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