Administrative Assistant II: Programs & Support

Utah State University; Utah; On-site; USD 38,700 - 47,300; Full time

Job summary

Utah State University Extension is seeking an administrative support specialist to perform a variety of clerical duties under supervision, including phone management, scheduling, mail handling, and document preparation.

The role requires strong editing and proofreading skills and proficiency in Word, Excel, PowerPoint, Publisher, Google Sheets and Docs, with the ability to work with the public and campus staff. It demands attention to detail and the capacity to work independently.

Qualifications

• Two years of experience in an office setting or associate degree/vocational training is required.
• Proficiency in Word, Excel, PowerPoint, Publisher, Google Sheets and Docs.
• Ability to manage a variety of clerical tasks with attention to detail.
• Strong written and verbal communication and customer service skills.

Responsibilities

• Answers phones, directs calls, data entry, filing and appointment scheduling.
• Coordinates meetings and emails on behalf of Extension programs.
• Greets visitors and directs them to appropriate staff.
• Sorts, screens, and distributes mail; prepares documents and minutes as requested.
• Maintains office filing system; handles mailing and data management tasks.
• Assists with travel, purchasing, budget reconciliation and program material preparation.

Skills

Microsoft Office

Word

Excel

PowerPoint

Publisher

Google Sheets

Docs

Canva

Data entry

Communication skills

Public relations

Education

Associate degree or vocational training

Tools

Publisher

Canva

Word

Excel

PowerPoint

Google Sheets

Docs

Job description

Utah State University Extension is seeking an administrative support specialist to perform a variety of clerical duties under supervision, including phone management, scheduling, mail handling, and document preparation.

The role requires strong editing and proofreading skills and proficiency in Word, Excel, PowerPoint, Publisher, Google Sheets and Docs, with the ability to work with the public and campus staff. It demands attention to detail and the capacity to work independently.