Administrative Assistant II Part Time Mid Shift

Baptist-Health-System-Ky-&-i; Louisville (KY); On-site; USD 21,000 - 30,000; Part time

Job summary

Baptist Health in Louisville is seeking an Administrative Assistant II for part-time 16 hours per week. The role supports hospital staffing operations, coordinating with nursing leaders, the House Managers, and the command center to ensure safe patient care and efficient workflows.

The position emphasizes accurate scheduling, attendance tracking, and timely communication within Nursing Administration and related departments.

Qualifications

• Proficient in Excel, Word, PowerPoint; knowledge of medical terminology is a plus.
• Experience with staffing coordination or hospital operations is preferred.
• Strong attention to detail and data integrity are required.

Responsibilities

• Monitor staffing levels and assist with advance planning.
• Coordinate staffing adjustments with nursing leaders and the hospital command center.
• Maintain attendance, timekeeping, and LeanTaaS data accuracy across shifts.
• Prepare reports for Nursing Administration and assigned departments.

Skills

MS Office

Medical terms

Data accuracy

Tools

Symplr

API MyTime

Job description

SummaryJob Description:Part Time 16 weekly hours, mid shift - hours will be either: 430am-1230pm or 1130am-730pmWeekend Rotation and Holiday Rotation applies.Job SummaryThe Administrative Assistant II supports safe, efficient hospital operations by assisting leaders in monitoring staffing across the hospital, identifying current and anticipated coverage needs, and coordinating staffing adjustments with nursing leaders, House Managers, and the hospital command center. The role maintains accurate staffing, scheduling, attendance, LeanTaaS, and timekeeping practices while providing timely communication, reporting, and administrative support to Nursing Administration and assigned departments.Key Responsibilities and Essential FunctionsThe following describes the general nature and level of work performed. It is not an exhaustive list. Duties may be adjusted or reassigned by leadership to meet operational, customer, employee, and patient-care needs.Hospital Staffing Monitoring and Advance PlanningDaily Staffing Coordination and Float Pool Deployment SupportStaffing Systems and Real-Time Data AccuracyAttendance, Call-in Documentation, and Timecard MaintenanceCommand Center Coordination and Administrative SupportMinimum Education, Experience, Training and Licensures Required• Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint preferred• Knowledge of medical terminology preferred• Experience in Symplr/API MyTime preferredIf you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!Baptist Health is an Equal Employment Opportunity employer.