Administrative Assistant II PRN Days

bhs; Louisville (KY); On-site; USD 28,000 - 39,000; Full time

Job summary

Baptist Health in Louisville is seeking an Administrative Assistant II to support hospital operations by assisting leaders in monitoring staffing, identifying coverage needs, and coordinating staffing adjustments with nursing leaders, House Managers, and the hospital command center.

The role maintains accurate staffing, scheduling, attendance, LeanTaaS, and timekeeping practices while providing timely communication, reporting, and administrative support to Nursing Administration and assigned

Qualifications

• Proficient in Microsoft Excel, Word and PowerPoint.
• Knowledge of medical terminology.
• Experience in Symplr/API MyTime preferred.

Responsibilities

• Hospital Staffing Monitoring and Advance Planning
• Daily Staffing Coordination and Float Pool Deployment Support
• Staffing Systems and Real-Time Data Accuracy
• Attendance, Call-in Documentation, and Timecard Maintenance
• Command Center Coordination and Administrative Support

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Medical terminology

Tools

Symplr

MyTime

Job description

Summary

Job Description: PRN, Days - hours will be either: 430am-1230pm or 1130am-730pm. Weekend requirement will be a minimum of 1 weekend in 6 weeks. Holiday requirement will be 1 holiday from each Critical Staffing Clusters per PRN policy.

Job Summary

The Administrative Assistant II supports safe, efficient hospital operations by assisting leaders in monitoring staffing across the hospital, identifying current and anticipated coverage needs, and coordinating staffing adjustments with nursing leaders, House Managers, and the hospital command center. The role maintains accurate staffing, scheduling, attendance, LeanTaaS, and timekeeping practices while providing timely communication, reporting, and administrative support to Nursing Administration and assigned departments.

Key Responsibilities and Essential Functions

The following describes the general nature and level of work performed. It is not an exhaustive list. Duties may be adjusted or reassigned by leadership to meet operational, customer, employee, and patient-care needs.

• Hospital Staffing Monitoring and Advance Planning
• Daily Staffing Coordination and Float Pool Deployment Support
• Staffing Systems and Real-Time Data Accuracy
• Attendance, Call-in Documentation, and Timecard Maintenance
• Command Center Coordination and Administrative Support

Minimum Education, Experience, Training and Licensures Required

• - Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint preferred
• - Knowledge of medical terminology preferred
• - Experience in Symplr/API MyTime preferred

Baptist Health is an Equal Employment Opportunity employer.