Administrative Assistant Level I

Xtremesolutions Inc; Washington (District of Columbia); On-site; USD 40,000 - 55,000; Full time

Job summary

Xtremesolutions Inc is looking for Administrative Assistants to provide vital support in their Washington, DC office. You will assist with managing day-to-day operations, maintain communications, and ensure the smooth functioning of office tasks.

Qualified candidates should have a Department of Defense secret clearance, a High School Diploma (with higher education preferred), and at least two years of office experience, including proficiency in Microsoft Office applications.

Qualifications

• Department of Defense secret clearance required.
• Minimum of two years of office experience as an Administrative Assistant.
• Proficiency in Microsoft Office including Word, PowerPoint, Excel, SharePoint, and Outlook.

Responsibilities

• Provide administrative support by managing written communications.
• Track official time and attendance for federal employees.
• Assist with travel arrangements and prepare travel vouchers.
• Manage incoming calls, mail, and preparation of reports.
• Maintain visitor log and assist with new hire orientation.

Skills

Adaptability to changes

Relationship building

Task management

Information dissemination

Education

High School Diploma (Associate’s/Bachelor’s Degree Preferred)

Tools

Microsoft Office Suite

Travel Manager System

Job description

Description

The Administrative Assistants will primarily serve as floaters back filling for Administrative Assistants through the Passport Headquarters building in Washington, DC. This position will also serve as escorts for visitors and assist with heavy workload demands for the various offices.

Qualifications

• Ability to adapt to changes in procedures and assignments.
• Ability to establish working relationships at all organizational levels.
• Ability to accurately manage tasks and assignments.
• Ability to disseminate information and/or requests to all office personnel and compile responses.

Duties / Tasks

• Prepare written communications using a variety of office software, specifically Microsoft Word, PowerPoint, Publisher, Excel, and SharePoint.
• Track and report official time and attendance records for all federal employees within the office through the Time and Attendance Electronic System.
• Assist with travel arrangements using online Travel Manager System, (i.e., airfare, hotel, and rental car) and complete travel vouchers for employee reimbursement.
• Answer incoming calls, manage mail, track memoranda, correspondence, and taskers, prepare briefing materials and compile reports; organize, type, collate and file; maintain personnel calendars and appointments, assist with ordering, tracking, receiving inventory.
• Liaise with building management.
• Track and verify Government employee award/recognition payments.
• Utilize Federal personnel rules and regulations.
• Operate office equipment.
• Process employees for badges and assist with new hire orientation and respond to routine questions on policy and procedures.
• Admit and welcome visitors into the facility and maintain visitor log-in files.
• Provide support to other projects or tasks as required.

Requirements

• Department of Defense secret clearance
• High School Diploma (Associate’s/Bachelor’s Degree Preferred)
• Two (2) years of Microsoft Office Experience (i.e., Word, PowerPoint, Excel, SharePoint and Outlook).
• Two (2) years of office experience as an Administrative Assistant in office environment

Xtreme Solutions is proud to be an equal opportunity workplace and an affirmative action employer. All qualified applicants will receive fair consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age or veteran status.