Administrative Assistant II - Office & Meeting Support

University of Maryland Faculty Physicians; Baltimore (MD); On-site; USD 42,000 - 56,000; Full time

Job summary

University of Maryland Faculty Physicians is seeking a mid-level administrative assistant to support one or more managers under close supervision. The role involves greeting visitors, handling mail, scheduling internal meetings, preparing materials, and typing and filing as needed.

You will use Microsoft Office, manage travel arrangements, process invoices, and assist with transcription edits of medical reports as requested by physicians.

Qualifications

• High school diploma or GED required.
• Two to three years related administrative experience; medical office experience preferred.
• Accurate typing and data entry skills.
• Excellent organization skills.
• Basic knowledge of software used by department.
• Knowledge of general customer service practices.
• Ability to deal effectively and diplomatically with team members and public.
• Ability to work in a team environment.
• Must be self-motivated and self-starter.

Responsibilities

• Receives and distributes/routes incoming and outgoing mail and provides mailings support.
• Provides meeting support including scheduling and room logistics.
• Receives visitors and manages office telephones and information requests.
• Utilizes Microsoft Office and other technologies to perform duties.
• Composes correspondence and documents as directed.
• Schedule travel arrangements for staff.
• Edits and changes to transcribed medical reports as requested by physicians.

Skills

Typing

MS Office

Data entry

Customer service

Organization

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office

Job description

University of Maryland Faculty Physicians is seeking a mid-level administrative assistant to support one or more managers under close supervision. The role involves greeting visitors, handling mail, scheduling internal meetings, preparing materials, and typing and filing as needed.

You will use Microsoft Office, manage travel arrangements, process invoices, and assist with transcription edits of medical reports as requested by physicians.