Administrative Assistant II - Shock Trauma

University of Maryland Faculty Physicians; Baltimore (MD); On-site; USD 42,000 - 56,000; Full time

Job summary

University of Maryland Faculty Physicians is seeking a mid-level administrative assistant to support one or more managers under close supervision. The role involves greeting visitors, handling mail, scheduling internal meetings, preparing materials, and typing and filing as needed.

You will use Microsoft Office, manage travel arrangements, process invoices, and assist with transcription edits of medical reports as requested by physicians.

Qualifications

• High school diploma or GED required.
• Two to three years related administrative experience; medical office experience preferred.
• Accurate typing and data entry skills.
• Excellent organization skills.
• Basic knowledge of software used by department.
• Knowledge of general customer service practices.
• Ability to deal effectively and diplomatically with team members and public.
• Ability to work in a team environment.
• Must be self-motivated and self-starter.

Responsibilities

• Receives and distributes/routes incoming and outgoing mail and provides mailings support.
• Provides meeting support including scheduling and room logistics.
• Receives visitors and manages office telephones and information requests.
• Utilizes Microsoft Office and other technologies to perform duties.
• Composes correspondence and documents as directed.
• Schedule travel arrangements for staff.
• Edits and changes to transcribed medical reports as requested by physicians.

Skills

Typing

MS Office

Data entry

Customer service

Organization

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Under close supervision, provides mid-level administrative support to one or more managers. Duties may include receiving visitors, typing and filing, handling the mail, copying and faxing as necessary, processing invoices, scheduling internal meetings and preparing materials for meetings; and other duties as assigned.

Essential Functions

• Performs a variety of administrative functions to include filing, equipment maintenance, copying and faxing. Provide general office support to staff and all internal customers. Demonstrates an ability to handle a number of activities effectively.
• Receives and distributes/routes incoming and outgoing mail. Provides support for mailings, coordinating bulk mailing processes as necessary. Accurately routes correspondence to the intended audience.
• Provides meeting support as needed to include scheduling, conference rooms, and handling associated logistics.
• Receives and/or directs office visitors; manage office telephones and responds to direct requests for information as appropriate to insure successful operations of office.
• Utilizes Microsoft Office suite and other technologies to effectively and efficiently perform duties and improve productivity.
• Composes correspondence and produces documents as directed utilizing technology to insure delivery of quality products.
• Accurately and effectively schedules travel arrangements for staff as directed.
• Edits and makes changes to transcribed medical reports as appropriate and necessary by the request of a physician who has originally dictated the notes.

Education And/or Experience

• High school diploma or general education degree (GED) required
• Two to three years related administrative experience; medical office experience is preferred.
• Accurate typing and data entry skills
• Excellent organization skills
• Basic knowledge of software used by department
• Knowledge of general customer service practices
• Ability to deal effectively and diplomatically with team members and public
• Ability to work in a team environment
• Must be self-motivated and self-starter

Total Rewards

The referenced base salary range represents the low and high end of University of Maryland’s Faculty Physician’s Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://www.umfpi.org/jobs/summary-employee-benefits.