Administrative Assistant II — Medical Office & Meeting Support

Faculty Physicians Inc.; Baltimore (MD); On-site; USD 26,000 - 39,000; Full time

Job summary

Faculty Physicians Inc. in Baltimore, MD is seeking an admin assistant to provide mid-level administrative support under close supervision. Responsibilities include meeting scheduling, mail handling, visitor reception, and document preparation.

Proficiency with Microsoft Office is expected, along with accurate typing and data entry skills. The position requires a high school diploma and 2–3 years of related experience, preferably in a medical office.

Qualifications

• High school diploma or GED required.
• 2–3 years related administrative experience; medical office experience preferred.
• Accurate typing and data entry skills.
• Basic knowledge of software used by department.
• Knowledge of general customer service practices.
• Ability to work in a team environment.
• Must be self-motivated and a self-starter.

Responsibilities

• Provides mid-level administrative support to one or more managers.
• Receives visitors, handles mail, copies and faxing, processes invoices, schedules meetings.
• Prepares materials for meetings and other duties as assigned.
• Uses Microsoft Office and related technologies to improve productivity.
• Schedules travel arrangements for staff and edits transcribed medical reports as needed.

Skills

Typing & data entry

Microsoft Office

Customer service

Teamwork

Organizational skills

Education

High school diploma or GED

Tools

Microsoft Office

General office software

Job description

Faculty Physicians Inc. in Baltimore, MD is seeking an admin assistant to provide mid-level administrative support under close supervision. Responsibilities include meeting scheduling, mail handling, visitor reception, and document preparation.

Proficiency with Microsoft Office is expected, along with accurate typing and data entry skills. The position requires a high school diploma and 2–3 years of related experience, preferably in a medical office.