Administrative Assistant II — HR & Office Support

My Florida Families; Tallahassee (FL); On-site; USD 37,000 - 45,000; Full time

Job summary

State Courts System in Tallahassee, FL is seeking an Administrative Assistant II to provide essential HR support, mail room duties, and purchasing duties while maintaining smooth office operations. This role supports Judges and staff in a fast-paced environment and values a people-first culture.

The position requires 1-3 years of HR/administrative experience, strong Microsoft Office skills, and the ability to handle confidential information with discretion.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with integrity and discretion.
• Familiarity with People First platform is a plus.

Responsibilities

• Assist with Human Resource duties and onboarding/offboarding processes.
• Maintain confidential employee records in Axiom Pro.
• Assist in administering employee benefits inquiries.
• Coordinate performance review cycles and track completion.
• Maintain knowledge of labor laws and company policies; respond to inquiries.
• Schedule meetings, coordinate travel, and manage calendars for Judges and staff.
• Handle calls, emails, and correspondence; route items to teams.
• Maintain organized HR docs and office records; manage supplies and vendor relations.
• Coordinate interviews, onboarding sessions, and IT access for new hires.

Skills

Microsoft Office Suite

Organizational skills

Written communication

Verbal communication

Confidentiality

People First platform familiarity

Job description

State Courts System in Tallahassee, FL is seeking an Administrative Assistant II to provide essential HR support, mail room duties, and purchasing duties while maintaining smooth office operations. This role supports Judges and staff in a fast-paced environment and values a people-first culture.

The position requires 1-3 years of HR/administrative experience, strong Microsoft Office skills, and the ability to handle confidential information with discretion.