Legal Administrative Assistant II: Court Support

My Florida CFO; Tallahassee (FL); On-site; USD 38,000 - 40,000; Full time

Job summary

The Florida Department of Business & Professional Regulation is seeking an Administrative Assistant II to support the Division of Real Estate Legal Unit within the Office of the General Counsel in Tallahassee. This position reports to the AAIII and provides administrative and clerical support to assigned attorneys.

Responsibilities include preparing complex legal documents, managing calendars, coordinating travel, handling public records requests, and assisting with personnel matters.

Qualifications

• High school diploma and at least one year administrative or clerical experience.
• Proficient in Microsoft Word and Outlook.
• Ability to communicate effectively in writing and verbally.
• Ability to maintain confidentiality and work with sensitive information.
• Ability to multi-task and coordinate multiple priorities.

Responsibilities

• Prepares and maintains highly complex legal documents and correspondence, including drafting correspondence/motions/notices/orders/affidavits.
• Prepares cases for presentation before the circuit and appellate courts, informal agency proceedings, and the Division of Administrative Hearings.
• Maintains accurate schedules and calendars for assigned attorneys, scheduling meetings and appointments and keeping attorneys apprised of upcoming meetings and deadlines.
• Assists the Chief Attorney with personnel matters, including scheduling interviews and hiring memos.
• Tracks, updates and maintains cases in the department’s document and case management systems; ensures organization.
• Assists attorneys with hearing and trial preparation by preparing exhibits and trial binders.
• Prepares outgoing mail and processes incoming mail.
• Prepare travel for assigned attorneys, including reservations and vouchers.
• Researches, retrieves, reviews and redacts documents to fulfill public records requests; monitors GovQA requests and prepares invoices.
• Assists with phone coverage for the unit and main switchboard.

Skills

Microsoft Office Suite

Communication skills

Multitasking

Planning and organizing

Confidentiality

Teamwork / Relationship building

Education

High school diploma

Tools

Microsoft Word

Outlook

OnBase

Versa Regulation

GovQA

Job description

The Florida Department of Business & Professional Regulation is seeking an Administrative Assistant II to support the Division of Real Estate Legal Unit within the Office of the General Counsel in Tallahassee. This position reports to the AAIII and provides administrative and clerical support to assigned attorneys.

Responsibilities include preparing complex legal documents, managing calendars, coordinating travel, handling public records requests, and assisting with personnel matters.