ADMINISTRATIVE ASSISTANT II - 22010017

Florida; Dade City (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

The State Courts System seeks an Administrative Assistant II to handle a variety of clerical duties and court-facing tasks. The role involves interacting with court users, preparing transcripts, invoices, and filing documents.

Responsibilities include drafting letters, testing audio equipment, and maintaining confidential records under supervision of the Digital Court Reporting Manager.

Qualifications

• Graduation from a standard high school or equivalent and one year of college or vocational school education in office skills, bookkeeping, computer operation or a closely related field and one year of administrative/clerical experience.
• Excellent written and verbal communication; proficient with standard office software.

Responsibilities

• Interact with the court, court users, clients, and staff in person, via email, mail, Quick Conference, fax, and telephonically.
• Process requests for transcripts and audio files; prepare Excel spreadsheets and drafts using Microsoft Word.
• Handle invoicing through QuickBooks; manage collections and electronic filing.
• Track due dates and maintain accurate records; test courtroom audio equipment.
• Proofread documents for punctuation, spelling, and transcription errors.

Skills

Communication

Word processing

Proofreading

Discretion

Record-keeping

Microsoft Word

Microsoft Excel

Customer service

Education

High school diploma

1 year of college or vocational training

Tools

Microsoft Word

Microsoft Excel

QuickBooks

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885311

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - 22010017

Position Number: 10017

This position performs administrative and clerical duties. The administrative assistant is responsible for interaction with the court, court users, clients, and staff, in person, via email, mail, Quick Conference, fax, and telephonically; processing requests for transcripts and audio files; invoicing through QuickBooks software; collections; electronic filing; tracking due dates; preparing Excel spreadsheets; drafting letters and memos using Microsoft Word; testing courtroom audio equipment; proofreading for punctuation, misspellings, and transcription and format errors. Work is performed under the supervision of the Digital Court Reporting Manager.

Education, Experience, Licenses, Certifications, and Registrations

· Graduation from a standard high school or equivalent and one year of college or vocational school education in office skills, bookkeeping, computer operation or a closely related field and one year of administrative and/or clerical experience; or an equivalent combination of education, training and experience.

Knowledge, Skills, and Abilities

• Good communication skills and ability to relate well to the public
• Strong word processing and proofreading skills.
• Ability to exercise discretion, confidentiality, impartiality, and honesty in handling matters before the court.
• Knowledge of modern office equipment, practices, and procedures.
• Knowledge of record-keeping practices and procedures.

ADA Accommodation

If you require accommodation to participate in the application/selection process, please call the ADA Coordinator at [phone]. The successful applicant will be required to undergo a criminal background check. The Sixth Judicial Circuit of Florida is an Equal Opportunity Employer.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: DADE CITY, FL, US, 33523 DADE CITY, FL, US, 33525 DADE CITY, FL, US, 33526

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.