ADMINISTRATIVE ASSISTANT II - DCA - 22000067

My Florida Families; Tallahassee (FL); On-site; USD 37,000 - 45,000; Full time

Job summary

State Courts System in Tallahassee, FL is seeking an Administrative Assistant II to provide essential HR support, mail room duties, and purchasing duties while maintaining smooth office operations. This role supports Judges and staff in a fast-paced environment and values a people-first culture.

The position requires 1-3 years of HR/administrative experience, strong Microsoft Office skills, and the ability to handle confidential information with discretion.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with integrity and discretion.
• Familiarity with People First platform is a plus.

Responsibilities

• Assist with Human Resource duties and onboarding/offboarding processes.
• Maintain confidential employee records in Axiom Pro.
• Assist in administering employee benefits inquiries.
• Coordinate performance review cycles and track completion.
• Maintain knowledge of labor laws and company policies; respond to inquiries.
• Schedule meetings, coordinate travel, and manage calendars for Judges and staff.
• Handle calls, emails, and correspondence; route items to teams.
• Maintain organized HR docs and office records; manage supplies and vendor relations.
• Coordinate interviews, onboarding sessions, and IT access for new hires.

Skills

Microsoft Office Suite

Organizational skills

Written communication

Verbal communication

Confidentiality

People First platform familiarity

Job description

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ADMINISTRATIVE ASSISTANT II - DCA - 22000067

Date: Aug 28, 2026

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882709

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - DCA - 22000067

First District Court of Appeal, Tallahassee, Florida

Salary Range

$40,867.56 Annually

Job Description

We are seeking a detail-oriented and personable Administrative Assistant II to join our Marshal's Office team. In this multi-function role, you will provide essential HR support, mail room duties, and purchasing duties while also keeping day-to-day office operations running smoothly. This is an excellent opportunity for someone who thrives in a fast-paced environment, values people-first culture, and enjoys wearing multiple hats.

HR Responsibilities

• Assist with Human Resource duties
• Support employee onboarding and offboarding processes
• Maintain accurate and confidential employee records in the Axiom Pro system
• Assist in administering employee benefits programs and responding to related inquiries
• Help coordinate performance review cycles and track completion status
• Support compliance efforts by maintaining up-to-date knowledge of labor laws and company policies
• Respond to general HR inquiries from employees with professionalism and discretion

Administrative Duties

• Manage calendars, schedule meetings, and coordinate travel arrangements for Judges and staff
• Handle incoming calls, emails, and correspondence, routing items to the appropriate team members
• Maintain organized filing systems (physical and digital) for HR documents and office records
• Order and manage office supplies, vendor relationships, and facility requests
• Coordinate logistics for interviews, onboarding sessions
• Serve as the first point of contact for visitors and employees of the Marshal's office
• Coordinate office and workstation setup for new hires, including equipment provisioning, desk configuration, and access credentials in collaboration with IT
• Research, evaluate, and procure office supplies, equipment, and services - obtaining quotes, comparing vendors, and managing purchase orders within approved budgets
• Track purchasing activity and maintain a purchasing log to ensure cost accountability and policy compliance

Qualifications & Requirements

• 1-3 years of experience in an HR or administrative support role
• Familiarity with People First platform a plus
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to handle confidential information with integrity and discretion
• Self-starter with the ability to manage multiple priorities and meet deadlines

We are an equal opportunity employer committed to diversity, equity, and inclusion in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location

TALLAHASSEE, FL, US, 32399 ALACHUA, FL, US, 32315

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.