Administrative Assistant II: Front Office & Budget Support

The University of Alabama; Tuscaloosa (AL); On-site; USD 25,000 - 31,000; Full time

Job summary

The University of Alabama is seeking an Administrative Assistant II for the Blackburn Institute in Tuscaloosa. The role provides administrative support for unit operations, acts as office liaison, routes calls and emails, and maintains files.

It also involves budget monitoring and preparing communications on behalf of supervisors. Responsibilities include front office duties, event coordination, vendor relations, and supporting the Executive Director with calendars and correspondence.

Qualifications

• Excellent customer service skills.
• Knowledge of database management and maintenance.
• Must be able to multi-task.
• General knowledge of Institute activities to respond to multiple constituencies.
• Written communications must be accurate, current, and complete.
• Oral communications must be customer-service friendly and mindful of political and institutional implications.

Responsibilities

• Serve as front office receptionist; answer phones, respond to general inquiries.
• Assist with budget monitoring and data entry; reconcile P-Card/Concur for staff/faculty.
• Draft and send communications on supervisor/department staff behalf.
• Maintain files and data; prepare reports as needed.
• Coordinate facility reservations, events, and travel planning.
• Provide staff support to the Executive Director and supervise student assistants.

Skills

Customer service

Database management

Multi-tasking

Written communication

Oral communication

Student support

Education

High school diploma or GED

Associate's degree or higher

Job description

The University of Alabama is seeking an Administrative Assistant II for the Blackburn Institute in Tuscaloosa. The role provides administrative support for unit operations, acts as office liaison, routes calls and emails, and maintains files.

It also involves budget monitoring and preparing communications on behalf of supervisors. Responsibilities include front office duties, event coordination, vendor relations, and supporting the Executive Director with calendars and correspondence.