Administrative Assistant II - DW

Newsletter Jobs; Green Bay (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Diocese of Green Bay / Curia in Green Bay, WI, seeks an Administrative Assistant to support the Office of Divine Worship. You will manage word processing, registrations, inquiries, and communications to reflect the diocese’s liturgical mission.

The role requires familiarity with liturgy, excellent grammar, and proficiency in MS Office. Strong organization and confidentiality are essential in a parish/diocesan context.

Qualifications

• Associate’s degree or equivalent with 2–3 years’ experience in an administrative assistant capacity.
• Proficiency in grammar, spelling and punctuation.
• Knowledge of liturgy to assist with coordination of diocesan liturgical events and Curia-wide liturgies.

Responsibilities

• Assist professional staff of the Office of Divine Worship with administrative tasks.
• Handle liturgy workshop registrations and general inquiries.
• Edit and design documents and communications for the office.
• Support mission, values, and vision of the Diocese of Green Bay.

Skills

MS Office proficiency

Editing & communications

Liturgy knowledge

Keyboard skills

Multitasking & organization

Customer service

Education

Associate’s degree or equivalent

Tools

MS Access

PowerPoint

Word

Excel

Publisher

Photo editing software

Job description

Diocese of Green Bay / Curia

Full-Time, Benefit Eligible

PRIMARY RESPONSIBILITIES:

Assists professional staff of the Office of Divine Worship by performing a wide variety of administrative assistant tasks including word processing, liturgy workshop registrations, assisting with general inquiries regarding liturgy and sacramental formation, document editing/design, and supporting the mission, core values, and vision of the Catholic Diocese of Green Bay.

MINIMUM KNOWLEDGE, EXPERIENCE AND SKILLS REQUIRED:

“Embrace the mission and vision of the Catholic Diocese of Green Bay and work in accordance with Catholic Teachings and the moral and ethical values of the Catholic Church.”

Associate’s degree or an equivalent with 2-3 years’ experience in an administrative assistant capacity.

Proficiency in use of variety of computer software programs and ability to learn online applications. Comprehensive knowledge of grammar, spelling and punctuation required. Proficiency in editing and compiling communications via variety of media platforms to send out communications from the Office. Understanding and knowledge of liturgy required to help assist with the coordination of Diocesan liturgical events and Curia wide liturgies. Working knowledge of liturgical ministry and/or experience in parish or diocesan ministry preferred.

Competency in keyboard skills. Requires advanced level of expertise using MS office software including but not limited to Access, PowerPoint, Word, Excel, Publisher plus experience with various office equipment and processes. Proficiency in editing, telephone functions, accurate money handling and customer service. Ability to learn on-line applications including online registrations, survey tools, contact management platforms, various social media, and music notation software. Experience in design and photo editing are preferred.

Ability to handle multiple tasks and interruptions; be detail oriented, be well-organized, work as part of a team, maintain confidentiality. Should have a professional demeanor, an ability to communicate effectively and work with various personalities as well as to field calls from parishes and answer general liturgical questions.

If interested in this position, please apply at: https://www.gbdioc.org/careers/

These statements are intended to describe the general nature and level of work performed by employees assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.