Administrative Assistant - DW

Newsletter Jobs; Green Bay (WI); On-site; USD 37,000 - 48,000; Full time

Job summary

Catholic Diocese of Green Bay seeks an administrative assistant to support the Office of Divine Worship. You will perform word processing, registrations, editing, and communications across media platforms, helping coordinate diocesan liturgical events with confidentiality and teamwork.

The role requires strong grammar skills, proficiency in MS Office, and knowledge of liturgy. Experience in parish or diocesan ministry is preferred; on-site work in Green Bay, WI.

Qualifications

• Associate's degree or equivalent with 2-3 years' admin assistant experience.
• Proficiency in MS Office suite and ability to learn online applications.
• Strong grammar, spelling, and punctuation knowledge.
• Experience editing/ compiling communications for various media.
• Knowledge of liturgy to support coordination of diocesan liturgical events.

Responsibilities

• Assist professional staff with word processing, liturgy workshop registrations, and general inquiries.
• Edit and design documents and communications for the Office.
• Support mission, values, and vision of the Diocese.
• Field calls from parishes and answer liturgical questions.
• Help coordinate liturgical events and Curia-wide liturgies.

Skills

Editing

Communication

Customer service

Multitasking

Attention to detail

Organizational skills

Professional demeanor

Liturgy knowledge

Parish/Diocesan ministry knowledge

Telephone handling

Education

Associate's degree or equivalent

Tools

MS Office

Access

PowerPoint

Word

Excel

Publisher

Photo editing

Online registrations

Survey tools

Contact management platforms

Music notation software

Job description

JOB REQUIREMENTS:

Assists professional staff of the Office of Divine Worship by performing a wide variety of administrative assistant tasks including word processing, liturgy workshop registrations, assisting with general inquiries regarding liturgy and sacramental formation, document editing/design, and supporting the mission, core values, and vision of the Catholic Diocese of Green Bay.

OTHER EXPERIENCE

AND QUALIFICATIONS: Associate's degree or an equivalent with 2-3 years' experience in an administrative assistant capacity. Proficiency in use of variety of computer software programs and ability to learn online applications. Comprehensive knowledge of grammar, spelling and punctuation required. Proficiency in editing and compiling communications via variety of media platforms to send out communications from the Office. Understanding and knowledge of liturgy required to help assist with the coordination of Diocesan liturgical events and Curia wide liturgies. Working knowledge of liturgical ministry and/or

Experience In Parish Or Diocesan Ministry Preferred. Competency In keyboard skills. Requires advanced level of expertise using MS office software including but not limited to Access, PowerPoint, Word, Excel, Publisher plus experience with various office equipment and processes. Proficiency in editing, telephone functions, accurate money handling and customer service. Ability to learn on-line applications including online registrations, survey tools, contact management platforms, various social media, and music notation software. Experience in design and photo editing are preferred. Ability to handle multiple tasks and interruptions; be detail oriented, be well-organized, work as part of a team, maintain confidentiality. Should have a professional demeanor, an ability to communicate effectively and work with various personalities as well as to field calls from parishes and answer general liturgical questions.