Administrative Assistant II

Diocese of Green Bay; Green Bay (WI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Paid Vacations and Holidays

Retirement Plan

Short & Long Term Disability Insurance

Professional Development

Health and Flexible Spending Accounts

Life at the Diocese

Job summary

The Diocese of Green Bay seeks an organized administrative professional to support parish, school, and ministry operations from Bona Hall. You will handle clerical tasks, greet visitors, draft correspondence, manage schedules, and maintain confidentiality in a fast-paced Catholic office.

Requirements include a high school diploma (associate’s preferred), strong Microsoft Office skills, excellent written and verbal communication, and the ability to multi-task with courtesy and professionalism.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Teams, Outlook).
• Excellent written and verbal communication skills.
• Professional interpersonal skills, including listening.
• Proven ability to maintain confidentiality.

Responsibilities

• Perform secretarial and receptionist duties for the Diocese of Green Bay.
• Draft, edit, and format documents and correspondence; maintain filing systems.
• Manage calendars, schedule meetings, and coordinate appointments.
• Greet visitors and provide a welcoming atmosphere; respond to inquiries.
• Support clerical tasks and data entry; assist with special projects as needed.

Skills

MS Office

Communication

Organization

Multitasking

Confidentiality

Education

High School Diploma

Associate Degree Preferred

Job description

Every role helps strengthen parishes, schools, ministries, and communities across Northeast Wisconsin.

Explore a career with the Diocese of Green Bay and become part of a mission that transforms lives. Join a team where your work has purpose, your faith can flourish, and your contributions make a lasting impact.

Questions? Contact the Office of Human Resources at: 920-272-8200 .

Meaningful Work Starts Here.

Benefits That Support You

Offered to full-time and primary employees.

Medical, Dental and Vision Insurance

Paid Vacations and Holidays

Retirement Plan

Short & Long Term Disability Insurance

Professional Development

Health and Flexible Spending Accounts

Life at the Diocese

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MINIMUM KNOWLEDGE, EXPERIENCE AND SKILLS REQUIRED:

“Embrace the mission and vision of the Catholic Diocese of Green Bay and work in accordance with Catholic Teachings and the moral and ethical values of the Catholic Church.”

• Requires a minimum of a high school diploma or equivalent with preference to an Associate’s degree.
• Proficient in Microsoft Office (Word, Excel, Power Point, Teams, Outlook) Internet skills, and use of office machines required.
• Comprehensive knowledge of grammar, spelling, and punctuation.
• Excellent written and verbal communication skills.
• Professional interpersonal skills, including listening.
• Proficient computer and keyboarding skills.
• Good organizational skills.
• Ability to multi-task required.
• Strong time management skills to meet deadlines and maintain workflows.
• Have excellent people skills.
• Must have an ability to draft and compose documents, letters, and other correspondence accurately and efficiently either using templates or creating from scratch.
• Ability to maintain confidentiality a must.
• Must be able to provide a welcoming atmosphere for clients and visitors.
• Possess the ability to multi-task and be organized.
• Be able to work under pressure in a fast-paced working environment.
• Must be willing to interact with diverse groups of people.
• Present a positive “first impression” of employees and visitors to Bona Hall. Project professional demeanor and manner/image.

These statements are intended to describe the general nature and level of work performed by employees assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.