Administrative Assistant, Part-time

Diocese of Lansing; Brooklyn (MI); On-site; USD 21,000 - 30,000; Part time

Job summary

Diocese of Lansing is seeking an Administrative Assistant (Part-time) to support parish office operations, answer phones, manage correspondence, schedule Mass intentions, and assist with bulletins and cemetery arrangements. The role emphasizes confidentiality and a Catholic values framework.

Ideal candidates have college degree or equivalent and at least two years of office experience, with strong Microsoft Office skills and familiarity with Google Docs/sheets. Onsite work is required.

Qualifications

• College degree or equivalent preferred.
• Minimum two years of office experience.
• Preference for experience in a Catholic parish office.
• Proficiency in Word, Excel, and Outlook; familiarity with Google Docs/Sheets.

Responsibilities

• Answering phones and managing mail/email correspondence.
• Scheduling Mass intentions and coordinating office duties.
• Assisting with parish bulletin and cemetery arrangements.
• Maintaining church files and supporting group visits and events.

Skills

Communication

Discretion

Confidentiality

Office administration

Microsoft Office

Google Docs/Sheets

Data entry

Teamwork

Education

College degree or equivalent

Tools

Microsoft Office

Google Docs

Google Sheets

Parish software

Job description

Position:Administrative Assistant, Part-time

General Summary: This position assists with the ministry of the parish by supporting the various administrative functions of the parish, especially those pertaining to the main office. The employee directs these efforts with technical expertise within a framework of shared ministry and Catholic values.

PRINCIPAL DUTIES AND RESPONSIBILITIES

A. Office Aide:
1. Cover basic office responsibilities, including:

• Answering the phone and replying to/forwarding voice mail messages.
• Managing mail and email correspondence.
• Scheduling Mass intentions.
• Dispatching general office duties, including ordering office supplies, for example.
• Facilitating intra-staff communication and scheduling, particularly through Google Calendar.
• Unlocking/locking church & facilitating group visits and parish events.
• Performing basic data entry on parish software.
• Maintaining church files.
• Processing cemetery sales & arranging burials.
• Helping with the bulletin, if needed.

2. Help with special projects (parish directory, updating records, etc.).

B. Liturgical Aide:
1. As needed, assist with …

• Weddings and funerals.

KNOWLEDGE, SKILLS, AND ABILITIES

Education: College graduate or equivalent is preferred.

Experience: Minimum of two years of experience working in an office.
(Preference will be shown to those with Catholic parish office experience)
Proficiency in Microsoft Office (Word, Excel, & Outlook)
Knowledge of, or ability to train readily in, Google Docs and sheets.
Facility with websites, social media, and AI tools.

Require: Must have: (1) an understanding of Catholic parish organization
and functioning; (2) an ability to communicate well, peaceably, and
patiently; (3) a skill of maintaining confidentiality, using discretion
in sensitive pastoral and financial matters; (4) willingness to train
on Church-specific skills, like selling cemetery plots and keeping
sacramental records.

Physical Demands:While performing duties, employee has to sit for long periods of
time, use hands in repetitive motion tasks, and answer telephone
calls. The position also requires some standing, stooping, and
bending while filing. Employee is expected to work onsite on a “as
needed” basis, with minimal travel.

The above statements describe the general nature and level of work of the position. They are not an exhaustive list
of all responsibilities, duties, and skills.