Administrative Assistant II: Data, Scheduling Office Support

Talentify; Edinburg (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Talentify is seeking an administrative assistant to provide routine support, organize and maintain filing systems, and assist with information dissemination. The role includes answering calls, greeting visitors, and routing inquiries to the appropriate staff.

The position also covers preparing correspondence, maintaining schedules, managing documents, and assisting in data compilation and reporting. A high school diploma and at least one year of related experience are required.

Qualifications

• High school graduation is required.
• At least 1 year of experience in administrative support.
• Knowledge of office practices and administrative procedures.
• Ability to communicate effectively and train others.

Responsibilities

• Disseminate information and maintain filing systems.
• Answer phone calls, route calls, take messages and greet visitors.
• Prepare, edit and distribute correspondence and documents.
• Maintain files and records and perform data entry.
• Schedule and confirm appointments for clients, customers or supervisors.
• Manage scheduling and event calendars.
• Set up and maintain paper or electronic filing systems.

Skills

Communication

Training others

Interpreting rules

Office software

Data entry

Education

High school diploma

Tools

Microsoft Office

Spreadsheet software

Job description

Talentify is seeking an administrative assistant to provide routine support, organize and maintain filing systems, and assist with information dissemination. The role includes answering calls, greeting visitors, and routing inquiries to the appropriate staff.

The position also covers preparing correspondence, maintaining schedules, managing documents, and assisting in data compilation and reporting. A high school diploma and at least one year of related experience are required.