Administrative Assistant II - Data, Inventory & Records

Texas Department Of Criminal Justice; Henderson (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Texas Department Of Criminal Justice is seeking an Administrative Assistant II to support a busy office with clerical and administrative duties. The position involves preparing and proofreading correspondence, maintaining inventories, processing purchase orders, records, and reports, and helping with mail, filing, and data entry.

You will assist in inventory control, receive and distribute supplies, and ensure records balance with physical stock.

Qualifications

• Graduation from an accredited senior high school or equivalent or GED.
• One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience.
• Fifteen semester hours from a college or university accredited by CHEA or USDE may be substituted for each six months of experience.
• Computer operations experience preferred.

Responsibilities

• Prepares and proofs correspondence, inventory documents, manuals, purchase orders, records, reports, requisitions, summaries, and related forms.
• Posts information to agency records; and modifies forms and records.
• Assists in conducting inventory; picks up, delivers, and unloads supplies, equipment, and materials; receives, stores, and issues stock items; inspects merchandise for quality and compliance with specifications; and reconciles inventory reports to physical balances.
• Compiles, organizes, and tabulates data; performs calculations and data entry and retrieval; and makes adjusting entries.
• Opens, sorts, logs, and distributes mail; files and maintains supplies, forms, records, and reports; and makes copies.

Skills

Customer service

Clerical

Administrative support

Secretarial

Technical program support

Education

High school diploma or GED

CHEA/USDE hour substitution

Tools

Computer operations

Job description

Texas Department Of Criminal Justice is seeking an Administrative Assistant II to support a busy office with clerical and administrative duties. The position involves preparing and proofreading correspondence, maintaining inventories, processing purchase orders, records, and reports, and helping with mail, filing, and data entry.

You will assist in inventory control, receive and distribute supplies, and ensure records balance with physical stock.