Administrative Assistant II — Contracts & Admin Support

Florida; Tallahassee (FL); On-site; USD 22,000 - 25,000; Full time

Job summary

Florida Department of Health is seeking an OPS Administrative Assistant II to support the Bureau of Child Protection and Special Technologies with routine office duties and contract documentation workflows.

Responsibilities include drafting letters, creating reports, coordinating meetings, processing requisitions, and maintaining files. Strong MS Office skills and experience with contract documentation are preferred.

Qualifications

• Experience with administrative support and document management.
• Strong organizational skills and attention to detail.
• Proficient in MS Office (Word, Excel, Outlook).

Responsibilities

• Draft letters and other correspondence.
• Create spreadsheets, documents, forms, and reports.
• Monitor, track, and manage routing of documents and assignments.
• Review data and provide reports and updates.
• Provide support for office documentation and equipment.
• Answer calls and manage mail flow.
• Assist in scheduling and coordinating meetings.
• Prepare agendas and meeting minutes.
• Process purchase requisitions and procure supplies.
• Assist with contract action development and documentation routing.
• Track invoices in FACTS and internal logs.
• Support daily administrative duties.

Skills

Data entry

Microsoft Office

Communication

Scheduling

Tools

FACTS system

Job description

Florida Department of Health is seeking an OPS Administrative Assistant II to support the Bureau of Child Protection and Special Technologies with routine office duties and contract documentation workflows.

Responsibilities include drafting letters, creating reports, coordinating meetings, processing requisitions, and maintaining files. Strong MS Office skills and experience with contract documentation are preferred.