Operations Admin Assistant I — Flexible Schedule

Florida; Tallahassee (FL); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

State Group Insurance coverage options

Retirement plan options

Job summary

The Florida Department of Health seeks an OPS Administrative Assistant I in Tallahassee to support the Program Administrator with daily office activities, calendar management, and preparation of reports. The position provides state benefits and a flexible work schedule.

Responsibilities include processing correspondence, coordinating meetings, maintaining reference materials, HR forms, and assisting with background screening and fingerprinting. One year of admin support experience required.

Qualifications

• One year of administrative support experience in an office environment.

Responsibilities

• Provides daily assistance to the Program Administrator with a variety of activities relative to the management of the area office.
• Reviews and prepares a variety of correspondence relating to the various activities of the Program Administrator.
• Reads and appropriately processes all incoming correspondence for the Program Administrator.
• Develops and/or collects data and prepares reports for the administrative decisions.
• Coordinates and arranges the Program Administrator’s calendar.
• Controls the use of all conference rooms in the office.
• Maintains all reference material for the Program Administrator and the Office Reference Library.
• Prepares various correspondences, including memorandums, survey questionnaires, etc., for the Management Analyst, (MDPRO), and unit supervisors.
• Assists employees with background screening documentation and makes appointments with information systems staff for finger printing.
• Processes separation paperwork for employees leaving the division and submits information timely to division’s HR staff.
• Provides routine forms, i.e., flexible work schedules, dual employment forms, and other routine type HR forms to employees.

Skills

Calendar management

Written communication

Verbal communication

HR policies familiarity

Office software proficiency

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

The Florida Department of Health seeks an OPS Administrative Assistant I in Tallahassee to support the Program Administrator with daily office activities, calendar management, and preparation of reports. The position provides state benefits and a flexible work schedule.

Responsibilities include processing correspondence, coordinating meetings, maintaining reference materials, HR forms, and assisting with background screening and fingerprinting. One year of admin support experience required.