Ops Staff Assistant — Government Admin & HR Support

State of Florida; Tallahassee (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

The State of Florida's Department of Health seeks an OPS Staff Assistant to support the Bureau of Procurement and Contract Administration. The role includes handling administrative tasks, maintaining records, coordinating purchasing, travel, budgets, and training logistics, while ensuring confidentiality and compliance with state rules.

Proficiency in MS Office and People First is required. Based in Tallahassee, the position interacts with staff across levels, supports multiple workflows, and

Qualifications

• High School Diploma or GED required.
• 1–3 years of secretarial, office clerical or administrative support experience preferred.
• Knowledge of general office procedures and practices.
• Proficiency in Microsoft Office and People First system a must.
• Ability to maintain confidentiality and adhere to state policies.

Responsibilities

• Provide administrative support to Bureau supervisors and staff.
• Maintain position descriptions and organizational charts with salary details.
• Assist with recruitment activities from advertising to hire date.
• Process and submit personnel packets to the Bureau and Personnel Management.
• Manage the Bureau-wide leave calendar and handle mail distribution.

Skills

General office procedures

Microsoft Office

People First System

Finance and accounting rules

Communication skills

Filing and records management

Independent work

Customer service

Multi-tasking

Office equipment operation

Analytical skills

Education

High School Diploma or GED

Tools

My Florida Marketplace (MFMP)

Asset Management System

People First

Job description

The State of Florida's Department of Health seeks an OPS Staff Assistant to support the Bureau of Procurement and Contract Administration. The role includes handling administrative tasks, maintaining records, coordinating purchasing, travel, budgets, and training logistics, while ensuring confidentiality and compliance with state rules.

Proficiency in MS Office and People First is required. Based in Tallahassee, the position interacts with staff across levels, supports multiple workflows, and