OPS ADMINISTRATIVE ASSISTANT II - 64800998

Florida; Tallahassee (FL); On-site; USD 22,000 - 25,000; Full time

Job summary

Florida Department of Health is seeking an OPS Administrative Assistant II to support the Bureau of Child Protection and Special Technologies with routine office duties and contract documentation workflows.

Responsibilities include drafting letters, creating reports, coordinating meetings, processing requisitions, and maintaining files. Strong MS Office skills and experience with contract documentation are preferred.

Qualifications

• Experience with administrative support and document management.
• Strong organizational skills and attention to detail.
• Proficient in MS Office (Word, Excel, Outlook).

Responsibilities

• Draft letters and other correspondence.
• Create spreadsheets, documents, forms, and reports.
• Monitor, track, and manage routing of documents and assignments.
• Review data and provide reports and updates.
• Provide support for office documentation and equipment.
• Answer calls and manage mail flow.
• Assist in scheduling and coordinating meetings.
• Prepare agendas and meeting minutes.
• Process purchase requisitions and procure supplies.
• Assist with contract action development and documentation routing.
• Track invoices in FACTS and internal logs.
• Support daily administrative duties.

Skills

Data entry

Microsoft Office

Communication

Scheduling

Tools

FACTS system

Job description

Total Compensation Estimator

Tool

Requisition No: 883067

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 64800998

Pay Plan: Temp

Position Number: 64800998

Salary: $16.50 hr. - $17.00 hr.

Posting Closing Date: 09/29/2026

Your Specific Responsibilities

• Draft letters and other correspondence.
• Create spreadsheets, documents, forms, and reports.
• Monitor, track, and manage routing of various documents and assignments,
• Review data and provide reports and updates as needed.
• Copy, file, scan, and maintain office documentation and maintain office equipment
• Provide technical assistance to staff within the Bureau of Child Protection and Special Technologies and contracted providers.
• Answer phone calls. Distribute incoming and outgoing mail.
• Assist in arranging, scheduling, and coordinating meetings.
• Attend meetings, trainings, workshops, conferences, or seminars related to assigned areas of responsibility as recommended.
• Prepare agendas and meeting minutes.
• Prepare and process purchase requisitions.
• Purchase office supplies and program materials.
• Assist with contract action development and preparation including document proofreading,
• Establishing and tracking documentation routing, reviewing documentation for completion, and scanning and filing documentation into contract file folders.
• Track invoices received and processed in internal tracking logs and Florida Accountability Contract Tracking System (FACTS).
• Assist with conducting quality assurance contract file and monitoring reviews.
• Responsible for daily administrative duties.

Other Duties Include

Assist with processing contract provider applications and staffing change requests. Ensure required contract providers are properly background and drug screened in accordance with department policy. Schedule Level II Background and Drug Screening appointments. Create FLHealthHR Desk tickets in the DOH data system to onboard contract providers. Collaborate with the Special Technology Unit to permit system access for screened and approved