Executive Admin & Operations Support

Florida; Panama City (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Florida Department of Children and Families in Panama City, FL is seeking a Staff Assistant to support the Program Operations Administrator and the service center. The role involves researching data, preparing reports, and coordinating clerical tasks with independent judgment.

A completed Florida state application is required to be considered. Responsibilities include HR activities, recruitment support, purchasing via Ariba-On-Demand, and developing tracking systems for management reports.

Qualifications

• Two years of Secretarial or Clerical work experience.
• Experience with Excel and Word.
• High School diploma or its equivalent.

Responsibilities

• Assist the Circuit Program Administrator with projects and priorities.
• Support recruitment, interviews, background checks and new hire packages.
• Order and manage goods using Ariba-On-Demand; track invoices and PO data.
• Develop tracking systems and compile information for management reports.
• Coordinate building functions, safety, inventory and meeting logistics.

Skills

Secretarial experience

Clerical experience

Excel

Word

Independent work

Education

High School diploma or equivalent

Tools

DASH Footprints

People First HRIS

FLAIR System

Ariba On-Demand

My Florida MarketPlace

Job description

Florida Department of Children and Families in Panama City, FL is seeking a Staff Assistant to support the Program Operations Administrator and the service center. The role involves researching data, preparing reports, and coordinating clerical tasks with independent judgment.

A completed Florida state application is required to be considered. Responsibilities include HR activities, recruitment support, purchasing via Ariba-On-Demand, and developing tracking systems for management reports.