Public Health Administrative Specialist II

State-of-Florida; Tallahassee (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

The Florida Department of Health is seeking an OPS Administrative Assistant II in Tallahassee on a part-time basis. The role supports the Public Health Services Manager and the Child Protection Unit with routine office functions, document control, and data reporting.

The position requires meticulous administrative skills, confidentiality, and proficiency in MS Office. It offers a chance to contribute to critical health programs while coordinating meetings and travel for staff.

Qualifications

• High School Diploma required.
• One year Administrative Office or Clerical Experience preferred.

Responsibilities

• Draft letters and other correspondence.
• Create spreadsheets, documents, forms, and reports.
• Monitor, track, and manage routing of documents and assignments.
• Review data and provide reports and updates as needed.
• Copy, file, scan, and maintain office documentation and equipment.
• Provide technical assistance to staff and contracted providers.
• Answer phone calls, distribute mail, and assist with scheduling meetings.
• Attend meetings and prepare agendas and minutes.
• Prepare and process purchase requisitions and manage supplier communications.
• Track invoices in internal logs and FACTS.
• Support contract actions and maintain contract documentation.

Skills

Administrative principles

Grammar & proofreading

Office procedures

Communication

Time management

Confidentiality

Data concepts

Education

High School Diploma

Tools

MS Word

Excel

PowerPoint

Job description

The Florida Department of Health is seeking an OPS Administrative Assistant II in Tallahassee on a part-time basis. The role supports the Public Health Services Manager and the Child Protection Unit with routine office functions, document control, and data reporting.

The position requires meticulous administrative skills, confidentiality, and proficiency in MS Office. It offers a chance to contribute to critical health programs while coordinating meetings and travel for staff.