Executive Administrative Assistant – Health Bureau

State of Florida; Tallahassee (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

State of Florida 401(a) FICA Alternate

State group insurance (eligibility)

Workers’ Compensation (mandatory)

Deferred Compensation (voluntary)

Employee Assistance Program (voluntary

And more!

Job summary

Florida Department of Health in Tallahassee is seeking an OPS Administrative Assistant II to provide high-level administrative support to the Bureau of Child Health Quality. This role requires independent judgment and the ability to anticipate administrative needs under supervision by the CMS Child Health Quality Bureau Chief.

The position handles travel, meetings, correspondence, and day-to-day office operations, reporting to the Bureau Chief.

Qualifications

• High School Diploma or GED.
• Microsoft Word, Excel, Outlook, and Teams.
• Administrative Experience (3 - 5 years preferred).

Responsibilities

• Represents the Bureau Chief in contacts with public officials and other agencies.
• Answers phones, handles mail, and manages supplies.
• Provides clerical and administrative support to the Bureau Chief, Unit Directors and staff.
• Liaises with other bureaus on administrative processes, policies, and procedures.
• Maintains the Bureau Chief's calendar.
• Coordinates travel arrangements and reimbursments, tracks travel expenditures.
• Coordinates meetings, rooms, agendas, materials and conference calls.
• Prepares correspondence and drafts responses.
• Undertakes special assignments as directed by the Bureau Chief.

Skills

Excellent communication

Customer service

Word processing

Spreadsheet skills

Organizational skills

Independent work

Team collaboration

MS Office

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Florida Department of Health in Tallahassee is seeking an OPS Administrative Assistant II to provide high-level administrative support to the Bureau of Child Health Quality. This role requires independent judgment and the ability to anticipate administrative needs under supervision by the CMS Child Health Quality Bureau Chief.

The position handles travel, meetings, correspondence, and day-to-day office operations, reporting to the Bureau Chief.