Administrative Assistant II: Academic & Events

University of Washington; Seattle (WA); On-site; USD 45,000 - 59,000; Full time

Job summary

University of Washington in Seattle seeks an Administrative Assistant 2 to provide essential support to faculty, staff, and students. You will act as the department’s first point of contact during weekday hours, handling communications, scheduling, and general office tasks with meticulous care.

The role involves event coordination, travel arrangements, and processing reimbursements, with opportunities to engage in special projects and AI-assisted content creation.

Qualifications

• Requires High School/GED and two years of office or administrative support experience.
• Additional Qualifications: Highly organized, attentive to details, responsive, flexible, and resourceful.
• Ability to adjust to changing priorities with short notice and manage multiple projects with varying deadlines.
• Ability to exercise independent judgment and handle confidential materials with discretion.

Responsibilities

• Manage front desk: attend phone calls, file, fax, mail, and order office supplies.
• Assist in event planning including ordering food, booking space, coordinating IT support, and committees.
• Coordinate travel and visa processes for faculty, staff, and students; arrange travel and reimbursements.
• Process reimbursements and maintain official records per UW policies.
• Use AI tools to create articles and support special projects.

Skills

Highly organized

Attention to detail

Effective communication

Adaptable

Team oriented

Education

High School/GED

Bachelor’s degree (preferred)

Tools

Microsoft Office suite

Data entry

Calendar management

Job description

University of Washington in Seattle seeks an Administrative Assistant 2 to provide essential support to faculty, staff, and students. You will act as the department’s first point of contact during weekday hours, handling communications, scheduling, and general office tasks with meticulous care.

The role involves event coordination, travel arrangements, and processing reimbursements, with opportunities to engage in special projects and AI-assisted content creation.