Hybrid Administrative Lead — Academic & Budget Support

Seattle University; Seattle (WA); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Tuition benefits

Health insurance

Retirement plan

Paid holidays

Job summary

Seattle University is seeking a Senior Administrative Assistant to provide essential support to department chairs, faculty, staff, and students. The role includes scheduling, data entry, procurement, room bookings, and coordinating department events.

The position also involves onboarding new staff, assisting with academic processes, and maintaining department records and the website. A strong customer service focus and ability to work with diverse populations are required.

Qualifications

• Proficiency in MS Word, MS Excel, MS Windows and MS Outlook.
• Experience maintaining a website.
• Excellent written and verbal communication.
• Strong customer service and welcoming environment.

Responsibilities

• Provide general administrative support to department chairs and faculty, including reports, data entry, copies, scheduling, and room reservations.
• Assist with recruitment, outreach events, and onboarding of new faculty and staff.
• Support teaching activities, procure supplies, coordinate IT needs, and collect course materials.
• Coordinate course evaluations and maintain department website and social content.
• Assist with budgeting, purchases, and financial reporting; prepare year‑to‑date spending reports.

Skills

MS Word

MS Excel

MS Outlook

MS Windows

Website maintenance

Communication skills

Customer service

Organizational skills

Education

High School Diploma or GED

Bachelor's degree (preferred)

Tools

Internet Explorer

Job description

Seattle University is seeking a Senior Administrative Assistant to provide essential support to department chairs, faculty, staff, and students. The role includes scheduling, data entry, procurement, room bookings, and coordinating department events.

The position also involves onboarding new staff, assisting with academic processes, and maintaining department records and the website. A strong customer service focus and ability to work with diverse populations are required.