Administrative Assistant II

Texas State University; San Marcos (TX); On-site; USD 36,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Time off and leave benefits

Tuition benefits

Retirement security

Job summary

Texas State University is seeking an Administrative Assistant II to provide administrative and clerical support to a specific division, department, or unit. The role requires handling a variety of tasks, such as calendar management, travel processing, and data reporting.

The position emphasizes strong organizational skills, attention to detail, and the ability to manage multiple priorities in a busy university setting.

Qualifications

• Applicant must have a high school diploma or equivalent.
• Minimum 3-4 years of experience in an office environment.
• Proficiency in Microsoft Office 365 including Word, Excel, Outlook and Teams.
• Experience coordinating planning and events is required.

Responsibilities

• Provide administrative support and clerical tasks for management and staff.
• Assist with daily office operations and workflow within the division.
• Handle registration issues, including overrides and travel arrangements for students.
• Process Faculty Course Evaluations and maintain the graduate database and enrollment reports.
• Manage calendars (Google Calendar and 25Live) and schedule classes, conferences, and meetings.
• Maintain office supplies inventory and coordinate facility work orders via AiM.
• Support event planning, scheduling, data collection, and coordination for meetings and luncheons.

Skills

Event planning

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Job description

Job Opportunities at Texas State University

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High school diploma or equivalent
• 3-4 years min. experience in office environment
• Proficient in Microsoft Office 365 to include Word, Excel, Outlook, Teams
• Experience in planning events

Preferred Qualifications

• 5-6 years of experience in an office setting

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

• Provide administrative support and perform a variety of work activities including:
• Assist the AAIII with everyday administrative support
• Handle all registration issues, particularly overrides
• Process all student travel
• Process all Faculty Course Evaluations
• Maintain Google Calendar and 25Live – entering classes and conference/meeting schedules
• Maintain inventory of all office supplies
• Maintain the graduate database and enrollment reports
• Submit facility work orders via AiM
• Assist with scheduling, coordinate and gather data for events/meetings, special events, luncheons, as needed
• Other duties as assigned

Additional Information to Applicants

Job Open Date

Job Open Date 09/10/2026

Job Close Date (posting closes at midnight)

Job Close Date (posting closes at midnight) 09/18/2026

Open Until Filled No

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

• Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
• Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
• Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
• Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
• Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
• Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
• Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

• Unofficial Transcripts (all in one document)
• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications
• Letter of Recommendation #2
• Other Required Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you a current Texas State University employee?
  • Yes
  • No
• * Do you have proficiency in Adobe Sign, SAP, Qualtrics, Concur and/or Teams software?
  • Yes
  • No
• * Do you have a high school diploma or equivalent?
  • Yes
  • No
• * Do you have experience providing customer service?
  • Yes
  • No
• * Do you have proficiency in using Microsoft Office software (Word, Excel, Power Point and Outlook)?
  • Yes
  • No
• * Do you have event planning experience?
  • Yes, I have event planning experience
  • No, I do not have event planning experience
• * Do you have experience as an administrative assistant in an academic setting or other professional setting?
  • Yes
  • No

Office of Human Resources