Assistant NCAA Certification Officer

The Legacy Realty LLC; San Marcos (TX); On-site; USD 43,000 - 51,000; Full time

Job summary

The Assistant NCAA Athletics Certification Officer at Texas State University assists the NCAA Athletics Certification Officer by obtaining, evaluating, and documenting the academic credentials in accordance with NCAA and conference eligibility rules for approximately 400 student-athletes.

The role requires updating eligibility worksheets, providing timely feedback to the Athletics Academic Center, certifying student-athletes for competition, and filing transcripts, degree audits, and related

Qualifications

• Experience researching materials to compile and summarize for reports.
• Experience analyzing information, identifying problems, defining alternatives, and making recommendations.
• Experience interpreting rules and regulations regarding student records.
• Ability to work independently and as part of a team.
• Strong oral and written communication with varied stakeholders.
• High School Diploma.

Responsibilities

• Eligibility Worksheets - Update and monitor eligibility worksheets for individuals and teams.
• Provide feedback and projections regarding NCAA eligibility to Athletics Academic Center.
• Certify Student-Athletes for Competition - review academic credentials for eligibility.
• Assimilate and file documentation to support certification (transcripts, degree audits, progress forms).
• Create EDF and submit to Athletics Compliance Office.
• Academic Pre-Evaluations - conduct pre-evaluations for prospective student-athletes and provide timely feedback.
• Assist APP updates in Compliance Assistant 2.0 with pertinent information yearly.
• Work with Athletics Academic Center and Compliance staff to ensure information accuracy.
• Provide feedback for NCAA responses to information.
• Academic Progress Forms - create, distribute, review, and file forms from advising centers.
• Follow up with advising centers for clarification as needed.
• Full-Time Enrollment Monitoring - oversee monitoring of full-time enrollment of student-athletes and staff.
• Other Assigned Duties - assist with general office organization and support.
• Professionalism - maintain decorum per Registrar's policies.

Skills

Research materials

Analyze information

Interpret rules

Work independently

Communicate effectively

Education

High School Diploma

Bachelor's Degree

Tools

Degree Works

Banner SIS

NCAA Eligibility Center

Teamworks

Job description

Posting Information Posting Number 2026771 Posting/Functional Title Assistant NCAA Certification Officer University Pay Plan Title Ast NCAA Certification Officer Location San Marcos Department Athletic Certification Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,662.31 Job Category Non-Exempt

Required Qualifications:

• Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
• Experience independently researching materials to compile, develop and summarize for professional reports on a frequent or recurring basis.
• Experience analyzing information, identifying problems, defining alternatives, and developing recommendations for administrators.
• Experience interpreting and applying rules, regulations, and laws regarding student records.
• Evidence of the ability to work independently and as a team member.
• Documented experience communicating orally and in writing with varied stakeholders.
• High School Diploma.

Preferred Qualifications

• Bachelor's Degree
• Documented experience working with NCAA regulations (Bylaw 14) related to athletic academic eligibility.
• Experience in evaluating and interpreting degree plans and curriculum, preferably utilizing Degree Works degree audit system.
• Experience working in the Banner Student Information System environment.
• Experience working with the NCAA Eligibility Center website and NCAA Academic Portal.
• Experience working with Teamworks.
• Knowledge of Texas State's undergraduate core curriculum and degree program requirements.

Job Description

The Assistant NCAA Athletics Certification Officer is responsible for assisting the NCAA Athletics Certification Officer in obtaining, evaluating, and documenting the academic credentials in accordance with National Collegiate Athletics Association (NCAA) and conference eligibility rules for approximately 400student-athletes.

Job Duties

• Eligibility Worksheets - Update and monitor individual SA eligibility worksheets and team eligibility worksheets on a continuous basis.
• Provide feedback and projections regarding NCAA eligibility to Athletics Academic Center in a timely manner.
• Certify Student-Athletes for Competition - Review the academic credentials for each SA to determine eligibility status.
• Assimilate and file appropriate documentation to support certification (i.e.NCAA SA Details Report, transcripts, degree audits, academic progress forms, etc.).
• Create EDF and submit to Athletics Compliance Office.
• Academic Pre-Evaluations - Conduct an academic pre-evaluations for prospective student-athletes and provide accurate and timely feedback to the Athletics Compliance Office.
• Academic Performance Program - Assist the NCAA Certification Officer in updating Compliance Assistant 2.0 with pertinent information for the APP (including APR and GSR) each year.
• Work cooperatively with Athletics Academic Center staff and the Athletics Compliance staff to ensure information is accurate.
• Provide feedback for any NCAA responses to information.
• Academic Progress Forms - Create, distribute, review, compile and file the academic progress forms from the College Advising centers.
• Follow up with each College Advising center in a timely manner for clarification when needed.
• Full-Time Enrollment Monitoring - Oversee the monitoring of full-time enrollment of SAs, managers, male practice players and graduate assistants.
• Other Assigned Duties - Assist the NCAA Athletic Compliance Officer with general office organization and support.
• Professionalism - Appearance, attendance, punctuality, and office decorum met Registrar's office and University policies consistently.

Additional Information to Applicants

Job Open Date 09/04/2026

Job Close Date (posting closes at midnight)

Open Until Filled Yes

Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

• Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
• Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
• Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
• Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
• Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
• Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
• Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee--you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html.