Graduation Coordinator

Texas Southern University; Houston (TX); On-site; USD 45,000 - 58,000; Full time

Job summary

Texas Southern University is seeking a Graduation Coordinator to support the Office of the Registrar. You will manage graduation processing, degree evaluation, and DegreeWorks administration, ensuring accurate degree conferrals and timely communications with graduates.

The role requires a Bachelor's degree with experience in higher education, Banner, and DegreeWorks. Strong attention to detail and customer service are essential; the position is full-time in a campus office environment.

Qualifications

• Bachelor’s degree (B.A. or B.S.) or higher.
• Two (2) years directly related job experience in higher education.
• Previous experience in the Registrar’s office is preferred.
• 3 years of experience with Banner student information system preferred.
• Experience with catalog software and DegreeWorks programming preferred.

Responsibilities

• Creates and maintains list of eligible students for graduation. Prepares and disseminates all information related to graduation.
• Verifies and provides letters for potential employers for students who are expected to meet degree requirements for the current semester.
• Responsible for commencement ceremony preparation, including preparing and proofing list of graduates for commencement program, ordering signs, ticketing, preparing diploma covers, providing lists to all faculty and assigning rooms for graduates.
• Responsible for clearing students, checking grades, posting degrees and academic distinction each semester to the Banner system. Prepares and distributes Final Graduation and Ranking Lists.
• Utilizes scanning database to scan and index graduation documentation.
• Responds to requests for information such as number of university graduates and degrees earned.
• Oversees printing of diplomas. Verifies, processes, proofs, and mails all diplomas, including duplicate requests.
• Completes application for Be on Time Loans and Tuition Rebates.
• Responsible for degree evaluation and DegreeWorks planning system ensuring accuracy of programs and scribing.
• Communicates with curriculum coordinator to ensure changes are incorporated into DegreeWorks each academic year.
• Ensures service excellence to all University stakeholders.
• Requires knowledge of all university policies and procedures.
• Serves on university committees.
• Contributes to effective team management of problems, issues, and opportunities.

Skills

Detail oriented

Customer service

Problem-solving

Time management

Verbal and written communication

Education

Bachelor’s degree or higher

Master’s degree

Tools

Banner

DegreeWorks

Microsoft Office

Job description

Posting Details

Title Information

Security Sensitive Position?

Yes

Hours of Work

8:00 AM - 5:00 PM M-F

Position Details

Position Information

Posting Number

TSU203561

Official TSU Title

Graduation Coordinator

Grant Title

N/A

Job Description Summary / TWC Summary

JOB SUMMARY : Under general supervision provides administrative support to theOffice of the Registrar. Responsible for the coordination of allprocesses for graduation and commencement ceremonies. Responsiblefor knowledge and interpretation of degree requirements as statedin multiple university catalogs, as well as University policies andprocedures. Responsible for assisting with maintaining and updatingDegreeWorks, the University degree evaluation system.

Essential Duties Summary

• Creates and maintains list of eligible students for graduation.Prepares and disseminates all information related to graduation.Notifies potential graduates of application procedures.
• Verifies and provides letters for potential employers forstudents who are expected to meet degree requirements for thecurrent semester.
• Responsible for commencement ceremony preparation, includingpreparing and proofing list of graduates for commencement program,ordering signs, ticketing, preparing diploma covers, providinglists to all faculty and assigning rooms for graduates.
• Responsible for clearing students, checking grades, postingdegrees and academic distinction each semester to the integratedstudent information system (Banner). Prepares and distributes FinalGraduation and Ranking Lists.
• Utilizes scanning database to scan and index graduationdocumentation.
• Responds to requests for information such as number ofuniversity graduates and degrees earned.
• Oversees printing of diplomas. Responsible for verifying,processing, proofing, and mailing all diplomas, includes processingrequests for duplicate diplomas.
• Completes application for Be on Time Loans and TuitionRebates.
• Responsible for degree evaluation and planning system(DegreeWorks) ensuring accuracy of programs and scribing.
• Communicates with curriculum coordinator to ensure all changesare incorporated into the degree evaluation system each academicyear regarding new courses and programs ensuring that all updateshave been incorporated into DegreeWorks.
• Responsible for ensuring service excellence to all Universitystakeholders.
• Requires detailed knowledge and familiarity of all universitypolicies and procedures.
• Serves on various university committees.
• Contributes to the effective team management of all relevantproblems, issues, and opportunities.

% FTE

1.0

Hiring Range

$45,486.69-$57,995.53

Education

Required:

Bachelor’s degree (B.A. or B.S.) or higher.

Preferred:

Master’s degree.

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

Knowledge of:

• Policies, procedures, and practices.
• DegreeWorks curriculum software.
• University catalog interpretation.
• Microsoft Office Professional or similar application.

Skill in:

• Detail oriented
• Effective customer service
• Problem-solving and decision-making
• Multitasking and time management
• Both verbal and written communication.

Ability to:

• Monitor work for accurate information.
• Ability to maintain the security or integrity of criticalinfrastructure, which may include communication systems, computernetworks and systems, cybersecurity systems, electrical grid,hazardous waste treatment or water treatment system.

Work Experience

• Two (2) years directly related job experience in highereducation.
• Previous experience in the Registrar’s office ispreferred.
• 3 years of experience with Banner student information systempreferred.
• Experience with catalog software and DegreeWorks programmingpreferred.

Working/Environmental Conditions

• Routine office environment.
• Sitting or standing in one location much of the time.
• Use of video display terminal.

Posting Detail Information

UA EEO Statement

It is the policy of Texas Southern University to provide a workenvironment that is free from discrimination for all personsregardless of race, color, religion, sex, age, national origin,individuals with disability, sexual orientation, or protectedveteran status in its programs, activities, admissions oremployment policies. This policy of equal opportunity is strictlyobserved in all University employment-related activities such asadvertising, recruiting, interviewing, testing, employmenttraining, compensation, promotion, termination, and employmentbenefits. This policy expressly prohibits harassment anddiscrimination in employment based on race, color, religion,gender, gender identity, genetic history, national origin,individuals with disability, age, citizenship status, or protectedveteran status. This policy shall be adhered to in accordance withthe provisions of all applicable federal, state and local laws,including, but not limited to, Title VII of the Civil RightsAct.

Manual of Administrative Policies and Procedures

Open Until Filled (overrides close field)

Yes

Special Instructions to Applicants

Open to all applicants.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a Bachelor's degree or higher? (Master's degreepreferred)
   • Bachelor's Degree or Higher
   • Master's Degree
   • None of the above
2. * Do you have two (2) years of directly related job experience in higher education?
   • Yes
   • No
3. * Do you have previous experience in the Registrar’s office?
   • Yes
   • No
4. * Do you have 3 years of experience with Banner student information system?
   • Yes
   • No
5. * Do you have experience with catalog software and DegreeWorks programming?
   • Yes
   • No

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Official Transcripts

Optional Documents

1. Other Document
2. Reference Letter 1
3. Reference Letter 2
4. Reference Letter 3