Academic Advisor I

Texas State University; San Marcos (TX); On-site; USD 43,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

TRS pension

Job summary

Texas State University seeks an Academic Advisor I to guide undergraduate students in selecting majors, planning degree progress, and navigating university policies. The role emphasizes clear communication, accurate documentation, and proactive student support.

You will engage with students in person, online, and by phone, partnering with academic units to promote timely degree completion and successful outcomes.

Qualifications

• Bachelor’s degree required.
• Experience with college students or youth in professional/volunteer roles.
• Proficiency in Microsoft Word, Excel, and PowerPoint with explicit examples in resume/application.
• Attention to detail demonstrated via grammatically correct cover letter and complete application.

Responsibilities

• Provide quality academic advising to undergraduate students.
• Explain degree requirements and progress toward graduation.
• Coordinate, plan, and prepare for advising sessions.
• Engage with students in-person, virtually, and over the phone.
• Maintain confidential student records with thorough documentation.
• Refer students to appropriate resources and services.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Education

Bachelor’s Degree

Job description

Job Opportunities at Texas State University

Please see Special Instructions for more details.

You will be required to attach:

• A resume and cover letter detailing how the applicant meets all required and preferred qualifications must be uploaded for full consideration.
• A copy of a transcript showing completion of a bachelor’s degree must be uploaded with the application submission.

Additional Information

• This position requires occasional work outside of normal business days, including occasional evenings and weekends, to attend University functions.

Job Details

Posting Number 2026753

Posting/Functional Title Academic Advisor I

University Pay Plan Title Academic Advisor I

Location San Marcos

Department AA-Health Professions

Recruitment Type Job Type Full-Time

Funding Source Permanent

Monthly Salary $3,657.34

Job Category Exempt

Required Qualifications

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Bachelor’s Degree
• Documented work experience with college students or children/adolescents in a professional or volunteer capacity.
• Demonstrated skill using Microsoft Office suite, specifically Microsoft Word, Excel, and Powerpoint. (Must indicate specific software applications with which you have experience on the application, resume or cover letter)
• Evidence of attention to detail, as demonstrated in a grammatically correct cover letter and complete application.

Preferred Qualifications

• Professional academic advising experience in higher education.
• Demonstrated professional knowledge of Texas State academic policies and procedures.
• Demonstrated experience using Degree Works degree audit software in a professional capacity.
• Knowledge of NACADA core competencies, core values and theories of acaemdic advising.

Job Description

Responsible for providing quality undergraduate advice to current and prospective students, and serves as a resource for them and their parents.

Job Duties

• The Academic Advisor I, under supervision, provides quality academic advising to new, continuing, and returning undergraduate students at Texas State University. The Academic Advisor I also provides appropriate advising guidance and referrals for prospective and visiting students.
• Provide accurate and consistent information about major, degree requirements, and progress toward graduation
• Clearly explain complex information related to institutional policies and procedures
• Coordinate, plan, and prepare for advising sessions
• Engage with undergraduate students in-person, virtually, and over the phone
• Help undergraduate students define and develop realistic educational and career goals
• Maintain confidential student records through accurate and thorough documentation
• Review graduation applications and certify students’ eligibility for graduation
• Maintain collaborative relationships with academic units and university partners
• Acknowledge and research student concerns, collaborate with appropriate stakeholders, and advocate for solutions with a commitment to fairness and integrity
• Refer undergraduate students to appropriate resources for assistance
• Participate in university efforts toward recruitment and retention such as Bobcat Day and New Student Orientation
• Provide recommendations for continuous improvement of advising services and integrate practices aimed at improving the student experience
• Commit to ongoing professional development and attainment of knowledge regarding industry advancements and best practices in academic advising
• Provide clerical assistance as needed
• Complete work at the request of other campus offices to support processes related to accreditation and/or student degree progress (Satisfactory Academic Progress plans, Courses Counting Toward Degree, Athletic Academic Progress forms, Transfer Course Agreements, etc.)
• Other duties as assigned

Additional Information to Applicants

You will be required to attach:

• A resume and cover letter detailing how the applicant meets all required and preferred qualifications must be uploaded for full consideration.
• A copy of a transcript showing completion of a bachelor’s degree must be uploaded with the application submission.

Additional Information

• This position requires occasional work outside of normal business days, including occasional evenings and weekends, to attend University functions.

Job Open Date

08/26/2026

Job Close Date (posting closes at midnight)

09/09/2026

Open Until Filled

No

Normal Work Days

Start 8:00AM

End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor's degree?
  • yes
  • No
• * How many years of previous work experience with college students or children/adolescents in a professional or volunteer capacity.
  • Less than one
  • 1 - 3
  • 3+
• * How would you describe your proficiency in utilizing Microsoft Suite including Word, PowerPoint, Excel?
  • No experience or knowledge
  • Limited experience or basic awareness
  • Moderate experience or working knowledge
  • Strong experience or proficient knowledge
  • Expert-level experience or deep understanding
• * Does your application demonstrate that you pay attention to detail?
  • Yes
  • No
• * Do you have prior professional experience as an Academic Advisor in a college setting?
  • Yes - 3 or more year of experience
  • Yes - 1-2 years of experience
  • Yes - 1-11 months of experience
  • No
• * Do you have experience working with student information systems (e.g., Banner 9, Slate CRM, Degree Works)?
  • Yes
  • No
• * Rate your level of knowledge of NACADA core competencies, core values, and theories of academic advising.
  • None
  • Minimal
  • Average
  • Above Average
• * Do you have previous work experience in a university setting, particularly within an academic department, and knowledge of university and academic policies and procedures?
  • Yes
  • No

Office of Human Resources