Administrative Assistant II

Texas State University; San Marcos (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Texas State University in San Marcos invites applications for an Administrative Assistant II in the Chemistry & Biochemistry Department. The role provides clerical support to faculty, staff, and students, manages scheduling, and assists with program data and communications.

You will update brochures and the department website, handle confidential materials, and coordinate short-term projects. Strong organizational skills, teamwork, and proficiency with MS Office are essential to succeed in this

Qualifications

• High School Diploma or GED required.
• 1-2 years minimum experience in an office environment.
• Ability to work independently and in a team to accomplish tasks.
• Strong written and oral communication skills.
• Ability to communicate promptly via email.
• Respond to requests from students, faculty and staff.
• Experience handling confidential materials (budgets and personnel files).
• Intermediate math ability for basic calculations.
• Basic filing ability in electronic and traditional filing systems.
• Ability to prioritize, multitask, and maintain focus while handling tasks.
• Strong work ethic with dependability, initiative and problem-solving skills.
• Adapt to changing situations and willingness to learn new methods.
• Proficiency with MS Office, Adobe, and Ricoh copier/scanner.

Responsibilities

• Support to the doctoral and masters programs.
• Provide support to students, faculty and staff.
• Scheduling classes and managing overrides.
• Organize prospective student visits and assist program directors with managing student data.
• Update brochures and website.
• Perform other short-term projects as assigned by program staff and department management.
• Additional duties as assigned.

Skills

Office experience

Strong communication

Team collaboration

Time management

Confidentiality handling

MS Office

Adobe

RICOH copier/scanner

Education

High school diploma or GED

Tools

MS Office

Adobe

RICOH copier/scanner

Job description

Job Opportunities at Texas State University

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High School Diploma/ GED .
• 1-2 years minimum experience in office environment.
• Ability to work both independently and within a team to accomplish assigned projects and tasks.
• Strong written and oral communication skills.
• Ability to communicate promptly and effectively via email.
• Effectively and efficiently respond to requests from students, faculty, and staff.
• Experience handling confidential materials such as budgets and personnel files.
• Intermediate math ability for basic calculations.
• Basic filing ability in both electronic and traditional filing systems.
• Ability to prioritize, multitask, and maintain focus while handling various tasks.
• Strong work ethic to include dependability, reliability, ability to take initiative, and resourceful problem-solving skills.
• Ability to adapt to changing situations and willingness to learn new methods.
• Proficiency with software and productivity tools (particularly MS Office applications, Adobe, RICOH copier/scanner unit, etc.).

Preferred Qualifications

• Previous experience working in a college or university environment.
• Experience using Texas State enterprise software (i.e., SAP , Oracle, etc.).
• Website development and maintenance, including content management systems and social media accounts (particularly Texas State Gato).
• Knowledge of and experience supporting academic department.
• Knowledge of University policies and procedures.
• Experience in an administrative office setting.
• Excellent attendance and punctuality.
• Demonstrated ability to work effectively and collaboratively in teams that may include staff, faculty, and students.

Job Description

Administrative Assistant II provides administrative and general clerical support to the management and staff within the Chemistry & Biochemistry Department.

Job Duties

• Support to the doctoral and masters programs.
• Provide support to students, faculty and staff.
• Scheduling classes and managing overrides.
• Organize prospective student visits, assist program directors & advisors with managing student data.
• Update brochures and website.
• Perform other short-term projects as assigned by program staff, departmental management and staff.
• Additional Duties as assigned.

Additional Information to Applicants

Job Open Date

Job Open Date 10/19/2026

Job Close Date (posting closes at midnight)

Job Close Date (posting closes at midnight) 10/30/2026

Open Until Filled No

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

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