Program Coordinator II

Texas State University; San Marcos (TX); On-site; USD 48,000 - 51,000; Full time

Job summary

Texas State University in San Marcos, TX, is seeking a Program Coordinator II to manage day-to-day administrative activities for undergraduate and graduate programs within the College of Liberal Arts. You will collaborate with faculty, staff, and campus partners to ensure events and initiatives run smoothly.

The role emphasizes meticulous record-keeping, effective communication, content updates for webpages and social channels, and creation of marketing materials for programs and initiatives.

Qualifications

• Experience coordinating programs, projects or events.
• Strong organization skills and meticulous attention to detail.
• Proven ability to maintain accurate records, files, calendars, and comprehensive project documentation.
• Demonstrated ability to manage competing priorities, handle high-pressure deadlines, and adapt to changing program needs.
• Proficiency with standard office productivity tools.
• Experience creating clear, professional, and audience-appropriate written materials and visual communications.

Responsibilities

• Manage day-to-day administrative activities for assigned undergraduate and graduate academic programs and college initiatives.
• Assist with establishing courses for academic programs and coordinating faculty.
• Submit purchase requisitions and reimbursements for assigned academic programs.
• Manage scholarships associated with assigned academic programs.
• Perform student overrides and assist with other routine academic program-related requests.
• Communicate regularly with students, faculty, staff, and campus partners regarding academic program activities and administrative needs.
• Schedule guest speakers and coordinate all aspects of their visits, including vendor registration, payment for services, travel arrangements, and event logistics.
• Provide in-person administrative coverage for the College of Liberal Arts office during regular business hours as needed.
• Coordinate and support events for students, faculty, staff and alumni, including reservations, room setup, supplies, signage, attendee communication, and day‑of support.
• Assist with managing assigned webpages and social media channels, including LinkedIn, Facebook, and Instagram.
• Create marketing materials for programs, special events, and college initiatives.
• Maintain organized program records, calendars, files, templates, and reference materials.
• Set up, test, and provide basic support for presentation technology used during meetings, events, and programs.
• Facilitate special requests from the Dean and Associate Deans.
• Assist with college-wide projects and other duties as assigned.

Skills

Program coordination

Organization

Record keeping

Prioritization under pressure

Office productivity tools

Written & visual communications

Tools

Canva

Adobe Creative Cloud

Job description

Posting Number:

2027011

Posting/Functional Title:

Program Coordinator II

University Pay Plan Title:

Program Coordinator II

Location:

San Marcos

Department:

College of Liberal Arts

Recruitment Type:

Open Recruiting

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

$4,002-$4,208.66

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

• Experience coordinating programs, projects or events.
• Strong organization skills and meticulous attention to detail.
• Proven ability to maintain accurate records, files, calendars, and comprehensive project documentation.
• Demonstrated ability to manage competing priorities, handle high-pressure deadlines, and adapt to changing program needs.
• Proficiency with standard office productivity tools.
• Experience creating clear, professional, and audience-appropriate written materials and visual communications.

Preferred Qualifications:

• Experience developing marketing materials, event promotions, flyers, digital signage, newsletters, or other communications materials.
• Experience managing organizational social media accounts, including LinkedIn, Facebook, and Instagram.
• Experience updating website content through a content management system.
• Proficiency with design and content-creation tools, such as Canva or Adobe Creative Cloud.
• Experience troubleshooting basic presentation technology or coordinating technical support requests.

Job Description:

The Program Coordinator II provides comprehensive program coordination and creative support for the College of Liberal Arts. The position manages the day-to-day operations of select academic programs, supports college-wide events and initiatives, and contributes to communications and promotional projects. Working closely with college leadership, staff, and campus partners, the coordinator helps ensure programs and events are well organized, effectively marketed, and supported.

Job Duties:

• Manage day-to-day administrative activities for assigned undergraduate and graduate academic programs and college initiatives.
• Assist with establishing courses for academic programs and coordinating faculty.
• Submit purchase requisitions and reimbursements for assigned academic programs.
• Manage scholarships associated with assigned academic programs.
• Perform student overrides and assist with other routine academic program-related requests.
• Communicate regularly with students, faculty, staff, and campus partners regarding academic program activities and administrative needs.
• Schedule guest speakers and coordinate all aspects of their visits, including vendor registration, payment for services, travel arrangements, and event logistics.
• Provide in-person administrative coverage for the College of Liberal Arts office during regular business hours as needed.
• Coordinate and support events for students, faculty, staff and alumni, including reservations, room setup, supplies, signage, attendee communication, and day‑of support.
• Assist with managing assigned webpages and social media channels, including LinkedIn, Facebook, and Instagram.
• Create marketing materials for programs, special events, and college initiatives.
• Maintain organized program records, calendars, files, templates, and reference materials.
• Set up, test, and provide basic support for presentation technology used during meetings, events, and programs.
• Facilitate special requests from the Dean and Associate Deans.
• Assist with college-wide projects and other duties as assigned.

Job Open Date:

09/16/2026

Job Close Date (posting closes at midnight):

09/30/2026

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

https://jobs.hr.txstate.edu/postings/58460