Administrative Assistant II

TechDigital Group; Marlborough (MA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to support their Contract Administration process. This role involves liaising between contractors and operations personnel, ensuring compliance with administrative requirements, and managing various tasks such as vendor creation and invoicing. The ideal candidate will possess strong communication skills, SAP experience, and proficiency in Microsoft Suite. Join a dynamic team in a collaborative environment where your contributions will directly impact project success and operational efficiency.

Qualifications

• High School diploma or Technical degree required with relevant experience.
• Must have SAP experience and proficiency in Microsoft Suite.

Responsibilities

• Ensure compliance with Site Contracting Strategy and contractor requirements.
• Maintain weekly contractor schedules and assist with invoicing.

Skills

Effective oral and written communication skills

Ability to work on multiple tasks

Teamwork/Collaboration

SAP experience

Microsoft Suite (Excel, Word, Outlook, One Drive, Teams, SharePoint, FileShare)

Education

High School diploma

Technical degree (2 year)

Tools

SAP/S2P

ISNetworld

Concur

Job description

Job #: 900
Pay Rate: Not Specified
Job type:
Location: Marlborough, MA

Qualifications:

The CA (Contract Administration) Administrative Assistant is responsible for supporting the Contract Administration process. The CA Administrative Assistant is the liaison between the contractors and the area operations personnel. The CA Administrative Assistant works closely with the Site Contract Administrator and various contractors. Must have SAP experience. The CA Administrative Assistant is a 5 day (M-F), 7:00am - 3:30pm, 40 hour on-site position.

Minimum Requirements:

1. High School diploma with craft or technical experience, Technical degree (2 year)
2. Demonstrated ability to work with many individuals
3. Demonstrated ability to work on multiple tasks, setting and communicating priorities, and understanding the business drivers
4. Effective oral and written communication skills, the ability to present information to all levels in the organization and address external organizations
5. Demonstrated ability to develop and execute effective task planning
6. Demonstrated ability to work with various computer programs including the Microsoft Suite (Excel, Word, Outlook, One Drive, Teams, SharePoint, FileShare), purchasing systems (SAP/S2P), ISNetworld, Concur

Core Competencies:

1. Teamwork/Collaboration
2. Managing For Productivity
3. Innovation Engagement
4. Embracing Change
5. Communicating With Impact
6. Business Acumen
7. Build Sustainable Customer Relationships
8. Analysis and Judgment

Responsibilities:

1. Ensure compliance with Site Contracting Strategy
2. Ensure Contractor compliance to DuPont administrative requirements
3. Participate in Contractor review and variance creation
4. Participate in package preparation process (mailings)
5. Create Vendors/Requisitions/Purchase Orders
6. Compile and maintain weekly contractor schedule with DuPont and Contractor input
7. Present recorded Safety Orientation to contractors
8. Site Service Group Communications
9. Web Cycle Resolutions
10. Invoicing/Verify receipt of service
11. Maintain time sheets, material tickets, documentation for ROS
12. Help CA resolve claims and issues
13. Metrics reporting
14. Monitor and document changes to contract
15. Monitor Cost Savings
16. Assist with Post-Job Evaluations
17. Support Site Contract Administrator and Facility Contract Administrator