Corporate Contracts Administrator II

Kinsley Power Systems; Burlington (MA); On-site; USD 90,000 - 120,000; Full time

Job summary

Kinsley Power Systems is seeking a Corporate Contracts Administrator II to support DoD programs throughout the contract lifecycle, including billing and customer reporting. You will work with Program Managers, Finance, Contracts, and customers to ensure compliance with FAR/DFARS and company policies.

The role requires handling contract files, invoices, and tracking milestones, with emphasis on accuracy and timely deliverables. A Bachelor's degree and DoD experience are preferred.

Qualifications

• Minimum of 5-7 years of related contracts administration, finance, billing, or federal contracting experience.
• At least 1 year of Department of Defense (DoD) contracting experience.
• Experience preparing customer invoices and contract billing packages.
• Working knowledge of FAR and DFARS.
• Experience managing electronic contract records, maintaining accurate contract files, tracking deliverables and milestones, and preparing contract status reports and performance metrics.

Responsibilities

• Administer assigned DoD contracts, task orders, modifications, and contract files.
• Prepare and submit customer invoices and billing packages in accordance with contract requirements.
• Monitor contract funding, periods of performance, deliverables, and compliance milestones.
• Coordinate with Program Managers, Finance, Contracts, and customers to resolve contract and billing issues.
• Review contract documents for compliance with FAR, DFARS, and company policies.
• Support subcontract administration, purchase requisitions, and contract closeout activities.
• Maintain accurate electronic contract files, trackers, and reporting metrics.

Education

Bachelor’s degree in Business Administration, Contracts Management, Finance, Accounting, or related field

Tools

Microsoft Excel

Unanet Accounting System

Job description

Location: Burlington, MA

Clearance: Ability to obtain and maintain a Secret Security Clearance

Education: Bachelor’s degree in Business Administration, Contracts Management, Finance, Accounting, or related field.

Outcomes

• Independently administer assigned DoD contracts, modifications, and billing actions with 98% or greater accuracy.
• Maintain 100% on-time contract deliverables, billing submissions, and customer reporting requirements.
• Develop standardized contract administration and billing trackers, SOPs, and continuity files within 90 days.
• Familiar with FAR/DFARS compliance, contract documentation, and invoicing processes within 90 days.

Responsibilities

The Corporate Contracts Administrator II provides entry-level contract administration support for Department of Defense programs. This position supports contract lifecycle administration, billing and invoicing activities, subcontract coordination, and customer reporting. The role ensures compliance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and company policies throughout the contract lifecycle. Specific responsibilities include but are not limited to:

• Administer assigned DoD contracts, task orders, modifications, and contract files.
• Prepare and submit customer invoices and billing packages in accordance with contract requirements.
• Monitor contract funding, periods of performance, deliverables, and compliance milestones.
• Coordinate with Program Managers, Finance, Contracts, and customers to resolve contract and billing issues.
• Review contract documents for compliance with FAR, DFARS, and company policies.
• Support subcontract administration, purchase requisitions, and contract closeout activities.
• Maintain accurate electronic contract files, trackers, and reporting metrics.
• Bachelor’s degree in Business Administration, Contracts Management, Finance, Accounting, or related field.

Qualifications

• Minimum of 5-7 years of related contracts administration, finance, billing, or federal contracting experience.
• At least 1 year of Department of Defense (DoD) contracting experience.
• Experience of preparing customer invoices and contract billing packages.
• Working knowledge of FAR and DFARS.
• Experience managing electronic contract records, maintaining accurate contract files, tracking deliverables and milestones, and preparing contract status reports and performance metrics.
• Proficient in Microsoft Excel, including formulas, PivotTables, data analysis, reporting, and tracking contract and billing information.

Desired Qualifications

• Experience with Unanet Accounting System
• NCMA certification (CFCM, CCCM, or working toward certification).
• Experience supporting CPFF, FFP, and T&M contracts.

Travel

Up to 10% as required.

Other Requirements

E-Verify Notice of Participation

This employer participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employee’s Form I-9 to confirm work authorization.

For more information on E-Verify, please visit: www.e-verify.gov