Administrative Assistant II

TechDigital Group; Lenexa (KS); On-site; USD 40,000 - 55,000; Full time

Job summary

TechDigital Group in Lenexa, Kansas, is seeking a highly organized Administrative Assistant to support day-to-day operations across the business team. This role involves managing procurement, vendor relations, office management, and event coordination. The ideal candidate will have 2+ years of experience in a similar role, be proficient in SAP, Microsoft SharePoint, and Microsoft Office Suite, and possess strong organizational and communication skills. This full-time position offers an opportunity to work in a dynamic corporate environment.

Qualifications

• 2+ years of administrative, office coordination, or operations support experience in a corporate environment.
• Demonstrated experience working with SAP for purchase order creation and invoice processing.
• Proficiency in Microsoft SharePoint for document management.

Responsibilities

• Manage purchase orders and coordinate invoice processing.
• Oversee office supply inventory and manage meeting room bookings.
• Support logistics of internal and external meetings and events.

Skills

Organizational Excellence

Financial Acumen

Systems Proficiency

Communication

Discretion & Professionalism

Problem-Solving

Cross-Functional Collaboration

Education

Associate's or Bachelor's degree, or equivalent professional work experience

Tools

SAP

Microsoft SharePoint

Microsoft Office Suite

CRM platforms (Salesforce)

Job description

DuPont Tedlar® Administrative Assistant

Location: Wilmington, DE | Schedule: Full-Time, 40 Hours/Week

About the Role

DuPont Tedlar® is seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of the Tedlar business team. This role is integral to keeping our commercial, marketing, and operational functions running smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working across multiple functional areas in a fast-paced corporate environment.

Key Responsibilities

Procurement & Financial Administration

Manage purchase orders, coordinate invoice processing, support budget tracking, and assist with expense reporting in partnership with internal finance and accounts payable teams.

Vendor & Contract Management

Maintain vendor records, support compliance tracking, and assist with the coordination of contract documentation and renewals.

Office & Facilities Management

Oversee office supply inventory, coordinate with building management on facility needs, and manage meeting room bookings including AV and catering arrangements.

Meetings, Events & Travel Coordination

Support the planning and logistics of internal and external meetings, customer visits, trade shows, and team events, including travel coordination and customer entertainment arrangements.

Logistics, Shipping & Inventory

Coordinate product sample shipments, manage orders for printed materials and promotional items, and maintain marketing and swag inventory.

HR, Recruiting & Onboarding Support

Support new employee onboarding logistics, assist with interview scheduling and recruitment coordination, and maintain employee directories and organizational charts.

Required Qualifications

• Associate's or Bachelor's degree, or equivalent professional work experience
• 2+ years of administrative, office coordination, or operations support experience in a corporate environment
• Demonstrated experience working with SAP for purchase order creation, invoice processing, or financial tracking
• Proficiency in Microsoft SharePoint for document management, team site maintenance, and internal resource organization
• Hands-on experience with vendor management and payment systems
• Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Experience with CRM platforms such as Salesforce is a plus

Required Skills

• Organizational Excellence - Ability to manage multiple concurrent priorities with a high degree of accuracy and attention to detail
• Financial Acumen - Comfortable handling budget tracking, invoice coordination, and procurement workflows
• Systems Proficiency - Quick to learn and navigate internal enterprise systems and digital tools
• Communication - Strong written and verbal communication skills; able to interface professionally with internal stakeholders, vendors, and customers
• Discretion & Professionalism - Able to handle sensitive business and personnel information with confidentiality
• Problem-Solving - Self-starter who can identify gaps and take initiative to resolve issues independently
• Cross-Functional Collaboration - Comfortable working across teams including Marketing, Finance, HR, Sales, and Operations