Contract Administrator

Blythe Construction; Charlotte (NC); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401(k) Plan

Paid Vacation & Holidays

Sick Leave

Life Insurance

Disability Insurance

Wellness coaching

Job summary

Blythe Construction is seeking a Contract Administrator in Charlotte, NC to support the Contract Administration Manager. This non-exempt role performs clerical duties, coordinates contract documents, and helps ensure compliance on multiple projects.

You will work with subcontractors and vendors to prepare bids, change orders, and close-out packages, while maintaining contract files and reporting on project status.

Qualifications

• College degree or equivalent preferred.
• Minimum two years experience in contract administration.
• Proficient with MS Office and clerical tasks.

Responsibilities

• Evaluate terms and conditions in bid documents from a risk management perspective.
• Coordinate, execute and distribute purchase documents, bonds or guarantees for subcontractors and verification of insurance coverage.
• Assist project management teams with billings or payments.
• Coordinate filing of notices or liens required for projects.
• Coordinate, review, execute and distribute change orders and supplemental agreements.

Skills

Office software proficiency

Communication skills

Time management

Education

College degree or equivalent

Tools

MS Office

Job description

Contract Administrator

General Description

Contract Administrator ("CA") supports the Contract Administration Manager in providing support to operations and other Shared Service departments related to the responsibilities below.This is a non-exempt/hourly position that reports directly to the Contract Administration Manager.

Key Duties

Department Responsibilities

• Evaluate terms, conditions, and specifications in bid documents from a risk management perspective.
• Assist in solicitation of vendors and subcontractors and related reporting.
• Coordinate, execute and distribute purchase documents, bonds or guarantees for subcontractors and verification of insurance coverage.
• Maintain reports showing security received from subcontractors.
• Assist project management teams with billings or payments.
• Coordinate filing of notices or liens required for projects.
• Coordinate, review, execute and distribute change orders and supplemental agreements.
• Monitor project status and progress and assist with filing claims or pursuing other contractual remedies when needed.
• Ensure compliance with contract policies and compile/prepare necessary documentation to facilitate the work in the field (e.g., certificates of insurance, certified payroll records, etc.)
• Coordinate project close-out documentation.
• Maintain contract files for all projects.

CA Responsibilities

• Perform clerical duties and compile documentation as delegated by the Contract Administration Manager.
• Communicate with subcontractors, suppliers, or other parties to coordinate compilation of contract documents.
• Generally support and assist the Contract Administration Manager.

Qualification Requirements

• General.To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education and Experience.College degree or similar training is preferred.Minimum two years experience in contract administration or similar work is required. General ability to effectively use typical office software and perform other clerical tasks.
• Physical Demands.The following physical demands are representative of those that must be met to successfully perform the essential functions of this job.
• Regularly required to sit and/or stand during a regular work shift of at least eight hours per day and perform typical office tasks.
• Ability to lift periodically at least 25 pounds personally and the ability to carry up to 15 pounds personally.
• Work Environment.The work environment characteristics described below are representative of those encountered while performing the essential functions of this job.
• Work is performed predominately indoors in a typical construction office environment.

Company Benefits

• Medical & Vision Insurance
• Dental Insurance
• Basic Life and AD&D Insurance
• Short Term Disability
• Voluntary Term Life
• Long Term Disability
• Sick Leave
• Paid Vacation & Holiday Pay
• 401(k) Plan
• Additional Benefits including wellness coaching, etc..

We promote a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.