Administrative Assistant II

Direct Staffing Inc; Lexington (MA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Affordable Care Act health coverage

Medical, vision, and dental insurance options

Weekly electronic pay options

Employee assistance program (EAP)

Job summary

A staffing agency is seeking an experienced Administrative Assistant II in Lexington, MA. The role involves managing calendars and scheduling both domestic and international travel for high-level executives, as well as processing expenses with Concur software. Candidates should have pharmaceutical experience, or at least five years in a large corporation supporting Executive Directors and VP-level management. Excellent organizational skills are essential for success in this position.

Qualifications

• Experience in a large corporation supporting Executive Director and VP level management is a must.
• Strong ability in calendar management and travel scheduling.
• Concur software experience for processing expenses is essential.

Responsibilities

• Manage heavy calendar and schedule meetings using MS Outlook.
• Coordinate domestic and international travel arrangements.
• Process expenses and manage purchase orders.

Skills

Concur experience for expense processing

Pharmaceutical experience

Domestic and GLOBAL travel coordination experience

Tools

MS Outlook

Job description

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

Job Description

Kelly Services is currently seeking an Administrative Assistant II for one of our top Banking clients in Lexington, MA.

Top 3 Must-Haves:

• Concur experience for expense processing
• Pharmaceutical experience
• Domestic and GLOBAL travel coordination experience
• If no pharma experience candidates MUST have at least 5 years in a large corporation supporting Ex. Director and VP level management

Job Responsibilities

• Heavy calendar management in MS Outlook
• Domestic & international travel scheduling
• Expense processing
• Purchase Orders
• Setting on and off‑site meetings

Why Kelly?

• Kelly-sponsored Affordable Care Act health care coverage available for eligible employees
• Group medical, prescription, vision, dental, life, and short-term disability insurance options that are available for purchase—and the coverage is portable*
• Weekly electronic pay options
• Exclusive online employee community
• Employee assistance program (EAP) available at no cost

Qualifications

• Concur experience for expense processing
• Pharmaceutical experience
• Domestic and GLOBAL travel coordination experience