Administrative Assistant I - State Hospital (Day Shift)

Texas Health and Human Services Commission; Harlingen (TX); On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

100% health insurance for eligible FT

Defined benefit pension plan

Generous time off

Job summary

Texas Health and Human Services Commission (HHSC) – Rio Grande State Center in Harlingen, TX – is seeking an Administrative Assistant I to perform entry-level nursing department administrative support. Responsibilities include answering routine calls, handling mail, maintaining records, and assisting with inventory, reports, and work orders.

The role may require off-campus purchases and occasional overtime as needed.

Qualifications

• Knowledge of office procedures and basic clerical duties.
• Skill in the use of Microsoft Office systems to include Teams, Outlook, Excel, Word and PowerPoint.
• Ability to organize information both orally and in writing.
• Ability to utilize and evaluate various databases effectively.
• Ability to communicate accurately and tactfully both orally and in writing.
• Ability to prioritize and manage tasks effectively, producing work on time, with minimal errors.
• Ability to effectively use automated office systems, equipment and basic computer software.

Responsibilities

• Attends work on a regular basis and may be required to work specific shift schedules, including rotating schedules and overtime.
• Serves as receptionist for the program administrative office; answers/directs calls, greets visitors, and handles messages.
• Maintains filing systems and data in databases; compiles and analyzes data; prepares reports as required.
• Assists in maintaining supplies, processing purchases, and coordinating with maintenance and vendors.
• Communicates department information to team leads and other departments; supports cross-functional teamwork.
• Supports disaster response and COOP activation; may have alternate shift patterns or locations.

Skills

Microsoft Office

Tools

Microsoft Office Suite

Job description

Texas Health and Human Services Commission (HHSC) – Rio Grande State Center in Harlingen, TX – is seeking an Administrative Assistant I to perform entry-level nursing department administrative support. Responsibilities include answering routine calls, handling mail, maintaining records, and assisting with inventory, reports, and work orders.

The role may require off-campus purchases and occasional overtime as needed.