Bilingual Regional Health Office Administrative Specialist

Texas Department of State Health Services; Harlingen (TX); On-site; USD 33,000 - 39,000; Full time

Job summary

Texas Department of State Health Services in Harlingen, TX, seeks an Administrative Assistant III to manage high-volume clerical tasks and regional CHI unit operations. The role involves coordinating travel, fleet logistics, and communications, while maintaining records and supporting emergency readiness.

Responsibilities include scheduling, event coordination, mail and courier management, and assisting with procurement and reporting.

Qualifications

• Bilingual English and Spanish.
• Minimum of three years of administrative support or office coordination experience.
• Experience using Microsoft Office Suite (Excel/Word/Outlook) and scheduling databases.
• Experience answering high-volume multi-line phones and assisting the public.
• Experience coordinating meetings, travel, and inventory procedures.

Responsibilities

• Coordinate administrative, logistical, and program operations for the CHI unit.
• Handle travel requests, fleet logistics, and vehicle maintenance tracking.
• Manage communications, mail handling, and courier distributions for the CHI program.
• Manage scheduling and facility resources using AsureSpace and room management tools.
• Maintain complex records and ensure document retention compliance; generate reports for budgeting.
• Audit expense reports, route invoices, and coordinate procurement and supplies.

Skills

Administrative support

Clerical tasks

Customer service

Education

Graduation from accredited four-year college or university

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

AsureSpace

Job description

Texas Department of State Health Services in Harlingen, TX, seeks an Administrative Assistant III to manage high-volume clerical tasks and regional CHI unit operations. The role involves coordinating travel, fleet logistics, and communications, while maintaining records and supporting emergency readiness.

Responsibilities include scheduling, event coordination, mail and courier management, and assisting with procurement and reporting.