Administrative Assistant I — Organized Project Support

UES; Sarasota (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

UES in Sarasota, FL is seeking an Administrative Assistant I to support daily operations, coordinating scheduling, correspondence, documentation, and office coordination to keep the department running efficiently. This entry‑level role requires strong organization, attention to detail, and proactive communication.

The ideal candidate will manage multiple tasks in a fast‑paced environment, provide excellent customer service, and work well with leadership and team members.

Qualifications

• High school diploma or equivalent required.
• 0-2 years of administrative or office support experience.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Document correspondence, reports, results, and invoices for the BID department following project deadlines.
• Organize and maintain data related to billing and invoicing.
• Scan complete files into the document storage system at project completion.
• Schedule building inspectors and assist with processing permits as needed.
• Create correspondence, letter reports, and other documents as required.
• Take calls from clients, municipalities, building inspectors, and other intra-office personnel.
• Answer client questions promptly and handle special requests regarding typing and billing.
• Speak clearly on the phone and provide excellent customer service.
• Operate a computer proficiently, with typing at least 50 wpm.
• Understand and interpret contracts and invoices accurately.

Skills

Organizational skills

Communication

Data entry

multitasking

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Job description

UES in Sarasota, FL is seeking an Administrative Assistant I to support daily operations, coordinating scheduling, correspondence, documentation, and office coordination to keep the department running efficiently. This entry‑level role requires strong organization, attention to detail, and proactive communication.

The ideal candidate will manage multiple tasks in a fast‑paced environment, provide excellent customer service, and work well with leadership and team members.