Administrative Assistant I — Dynamic Office & Billing Support

UES; West Palm Beach (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

UES is seeking an Administrative Assistant I to support daily operations in a fast-paced environment in West Palm Beach, FL. This role provides administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.

The ideal candidate will have a high school diploma, 0-2 years of office experience, proficiency with Microsoft Office, and strong organizational and communication skills.

Qualifications

• High school diploma or equivalent required; Associate’s degree or coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.

Responsibilities

• Document correspondence, reports, results, and invoices for the BID department following project deadlines.
• Organize and maintain data related to billing and invoicing.
• Scan files into the document storage system at project completion.
• Schedule building inspectors and assist with processing permits as needed.
• Create correspondence, reports, and other documents as required.
• Answer calls from clients, municipalities, inspectors, and intra-office personnel.
• Provide excellent customer service and handle special requests regarding typing and billing.

Skills

Microsoft Office

Typing 50 wpm

Organizational skills

Communication skills

Time management

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Office management tools

Job description

UES is seeking an Administrative Assistant I to support daily operations in a fast-paced environment in West Palm Beach, FL. This role provides administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.

The ideal candidate will have a high school diploma, 0-2 years of office experience, proficiency with Microsoft Office, and strong organizational and communication skills.